Purchasing Clerk Job Laredo area,Texas USA,Administrative/Clerical

Essential Duties and Responsibilities

To assist the Purchasing Director in expediting and carrying out the purchasing functions in accordance with Federal, State and Local Laws and applicable College policies.

Characteristic Duties and Responsibilities

Receives, reviews, and logs purchasing requisitions.

Prepare the necessary document to place the order of merchandise, supplies, or equipment requested in the purchasing requisition.

Enforces the procurement laws of the State of Texas in accordance with our Board Policy and the Purchasing Manual.

Assist in reviewing purchasing documents from current or prior purchasing requests.

Add new vendors into the finance system after requesting and reviewing IRS W-9 information.

Prepare documents to obtain quotes from vendors.

Verifies debarred status with the Texas Comptroller Office and Federal Debarred website.

Prepares purchase orders by imputing them into the finance database.

Maintains purchase order files in an orderly manner.

Corresponds and acts as the liaison between vendors and the LC Departments.

Maintains a log of all Small Purchase Orders that are issued to the College District.

Assist the Purchasing Director with the collection of staff and federal Work–Study timesheets.

Performs other related duties as assigned by the Purchasing Director.

NOTICE:
Required Documents

To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

High School Diploma or equivalent
Two years of work experience.

Preferred:

Associate’s Degree
Purchasing experience in a higher education or similar agency

Perform assignments with a high degree of accuracy and meet deadlines as required by the Purchasing Director.
Have excellent working knowledge of Excel, Microsoft Word, and Outlook.
Be skilled in the use of personal computers with a working knowledge of computerized purchasing systems.
Be able to maintain a positive attitude towards College departments, vendors, students, and employees.
Ability to work other than regular scheduled hours and at different campuses when needed.

Introductory Review Period

All hires are subject to a 90 day introductory review period.

Supervision Exercised

The Purchasing Clerk supervises Laredo College Federal Work-Study Employees

Supervision Received

Reports to the Director of Purchasing

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit.

The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

The employee must occasionally lift and/or move items weighing up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed in a standard office environment.

Work-inside a well-lighted and air-conditioned area most of the time.

The noise level in the work environment is usually quiet to moderate.

Safety

Required to work safely and follow safety rules.

Report unsafe working conditions and behavior.

Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions

Immediate supervisor may assign other duties.

May be required to work outside regular working hours, as needed.

May be required to work at a different college work site or campus as needed.

EEO Statement

In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race,…