Grants Coordinator; A267510-5 Administration

The Grants Coordinator for the City of Laredo's Economic Development Department is responsible for identifying, developing, and managing grant funding opportunities to advance the City's strategic priorities in economic development, workforce advancement, infrastructure, and community revitalization. This position coordinates all aspects of grant development, including research, proposal preparation, compliance monitoring, and postaward reporting. The role works closely with internal departments, external agencies, community partners, and funding entities to secure resources that support sustainable economic growth and community investment.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Research and identify federal, state, and private grant opportunities that align with the City of Laredo's economic development priorities.
• Develop, write, and submit competitive grant proposals, ensuring compliance with application guidelines and deadlines.
• Coordinate with respective City departments and external partners to collect data, financial information, and supporting documentation for grant applications.
• Monitor awarded grants to ensure compliance with all federal, state, and local regulations, including reporting, auditing, and recordkeeping requirements.
• Prepare and present grant performance and financial reports to City leadership, elected officials, and funding agencies.
• Track grant opportunities and maintain a centralized database of applications, awards, and deadlines.
• Provide technical assistance to departmental staff and community partners in grant related activities.
• Build and maintain relationships with local, federal and state funding agencies, foundations, and other potential funders.
• Collaborate with Finance and Budget staff, along with appropriate City departments to ensure proper resource allocation, tracking, and expenditure of grant funds.
• Stay informed on trends in grant funding, economic development projects, and community investment opportunities.
• Perform other duties as assigned to support the City's Economic Development Department goals.
• Coordinates grant implementation and ensures compliance with rules and regulations accordingly
• Performs social services work to assist clients in need of services and provides a stabilization plan
• Orders, verifies receipt, and maintains office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.; determines equipment needs to enhance the efficiency of the office; coordinates and monitors maintenance of the office and/or building.
• Reviews, analyzes, and assists in the preparation of the departmental budget; provides recommendations to the department director regarding budget adjustments
• Reviews, studies, and analyzes operational procedures as directed by an administrator; prepares detailed and comprehensive reports of findings and recommendations
• Coordinates and participates in special projects as directed by the administrator; reviews policies and procedures as directed; interprets guidelines and disseminates required information
• Coordinates and monitors purchasing procedures to ensure proper funds are charged; verifies, estimates, and recommends purchases; processes purchase orders and maintains purchase contracts
• Serves as an aide to an administrator; composes correspondence; arrange conferences; interprets administrative policy; relays instruction of policy and procedure revisions
• Reviews pamphlets, articles, lengthy correspondence, and changes in codes, ordinances, and rules and regulations to ensure office procedures and production remains in compliance with local, State and Federal regulations; reports findings to the administrative superior
• Conducts research on an assigned subject; compiles administrative data and statistics; and secures material for use in preparation of grant applications and/or reports
• Analyzes procedures and recommends improvements
• Assists supervisors in development of new programs or procedures
• Supervises and participates in the administrative and clerical operations of a department office; plans, schedules, and assigns work to staff; establishes priorities; instructs and trains in correct methods; checks and approves work
• Assists in…