More jobs:
Administrative Assistant; A262035-3 Health
Job in
Laredo, Webb County, Texas, 78041, USA
Listed on 2026-07-02
Listing for:
City of Laredo, TX
Full Time
position Listed on 2026-07-02
Job specializations:
-
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
* Manages and processes payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
* Oversees purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
* Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicates upon selection.
* Prepares and processes travel for the department when needed.
* Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.
* Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains department's petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
* Assist in budget preparation and reporting.
* Will be required to drive a City vehicle for City business use.
* Performs related work as required.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
* Knowledge of cash handling, accounting, and record keeping.
* Knowledge of City of Laredo policies, procedures, and processes.
* Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
* Knowledge of English grammar, spelling, and punctuation.
* Knowledge of the methods and practices of assembling and analyzing data.
Skills and Abilities:
* Skill in planning, organization, and time management.
* Skill in customer service delivery.
* Skill in performing a variety of duties, often changing from one task to another of a different nature.
* Ability to maintain attention to detail.
* Ability to maintain records, assemble and organize data, and prepare report.
* Ability to communicate effectively, both orally and in writing, in English and Spanish.
* Ability to establish and maintain effective working relationships.
* Ability to maintain good planning and organizational skills.
* Ability to take and follow directions from supervisor.
* Ability to give directions to and gain compliance from assigned staff.
* Ability to perform strenuous work and routine work.
* Ability to maintain a valid Texas Driver License and a good driving record.
* Ability to project a positive and professional image of the City of Laredo.
* Ability to comply with all City of Laredo's policies and procedures.
* Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements Position will have the following exposures
* Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
* Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Work Environment Locations Position will require the employee to work in the following types of work environments
Never
* Street environment (near moving traffic)
* Construction site
* Confined space
* Vehicles
* Warehouse environment
Seldom
* Outdoor environment
* Street environment (near moving traffic)
* Construction site
* Confined space
* Vehicles
* Warehouse environment
Sometimes
* Outdoor environment
Frequently
* Office or similar indoor environment
Often
* Office or similar indoor environment
Exposures…
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