Compliance Manager; A264110-3 Administration & General

Job Title

Ensures water and wastewater plants, facilities, and related utility infrastructure projects comply with applicable local, state, and federal laws, regulations, and departmental standards. Develops quality assurance standards and processes to support regulatory compliance, project consistency, and accountability. Assists the Engineering Division with technical review, project coordination, and problem resolution for water and wastewater infrastructure improvements, including projects identified through the Capital Improvement Program.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises, directs, and evaluates assigned staff. Supervisory functions include: makes hiring and termination decisions; prioritizes assignments and directs work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries and salary changes;
  
  and acts as liaison between employees and management.
• Ensures departmental divisions are equipped with tools and training necessary to perform day to day functions and plants remain compliant with state laws and regulations.
• Assists engineering division as needed. Reviews requests for quotes (RFQ) and requests for proposals (RFP); evaluates and redlines plans provided by engineers.
• Leads utility master planning, long-range capital planning, and strategic infrastructure planning efforts for the Utilities Department.
• Provides administrative and technical support for the Utilities Department Capital Improvement Program (CIP)
• Coordinates project activities among Engineering, Finance, Purchasing, Legal, consultants, contractors, utility providers, regulatory agencies, city departments, developers, and public stakeholders.
• Facilitates cross-departmental and consultant coordination to support long-term utility planning, infrastructure improvements, and project delivery.
• Applies technical and strategic knowledge to coordinate long-term utility planning, asset management, capital project tracking, and infrastructure reporting.
• Supports long-range capital planning efforts through data collection, project tracking, asset information management, benchmarking, and infrastructure performance reporting.
• Develops and maintains forecasting models for system growth, water demand, regulatory trends, land use changes, zoning, population data, and growth projections.
• Oversees demand forecasting, modeling, system growth projections, and updates to master planning documents and system studies.
• Evaluates infrastructure capacity, level-of-service metrics, asset conditions, sustainability performance indicators, and infrastructure resiliency needs.
• Aligns capital investments with long-term system needs, funding priorities, infrastructure capacity, regulatory requirements, and strategic objectives.
• Assists with the preparation, processing, and administration of RFQs, RFPs, RFBs, CMAR contracts, bid documents, professional service agreements, construction contracts, contract amendments, and change orders.
• Maintains project records, contract files, procurement documentation, compliance reports, databases, spreadsheets, and tracking systems in accordance with departmental policies and regulatory requirements.
• Monitors project schedules, milestones, budgets, expenditures, encumbrances, funding sources, deliverables, permits, insurance certificates, bonds, and closeout documentation.
• Reviews contractor pay applications, consultant invoices, quantity verifications, and supporting documentation for completeness and compliance with contract requirements.
• Prepares and presents technical reports, CIP reports, budget documents,…