Accounting Supervisor; A261910-3 Accounting

Job Title

Supervises accounting staff to ensure accuracy of financial statements and journal entries. Reviews financial transactions and reporting for assigned funds and grants, trains employees, and liaises with other City departments to prepare budgets. Maintain accurate and current financial information for all City funds; prepare and report the financial condition of the City's Governmental, Proprietary, and Fiduciary Funds. Manage and invest the city's cash to maximize interest earnings while ensuring the preservation of capital and maintaining the investment sufficiently liquid to enable the City to meet all operating requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises, directs, and evaluates assigned staff. Supervisory functions include: makes hiring and termination decisions; prioritizes assignments and directs work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries and salary changes;
  
  and acts as liaison between employees and management.
• Reviews and finalizes account balances and creates year-end financial reports.
• Prepares journal entries and quarterly financial reports to reflect the correct assets, liabilities, revenues, and expenses for the month.
• Participates in grant reporting including submitting reimbursement requests, quarterly financial status reports, and other reporting requirements.
• Assists department personnel with questions regarding accounting, purchasing, payroll, cash receipts, and miscellaneous receivables.
• Review, analyze, correct if necessary, and update system generated journal entries for cash, revenues, and receivables on a daily basis.
• Analyze general ledger accounts and generate adjusting journal entries to record administrative fees between funds.
• Review and record charges for interdepartmental receivable.
• Review, verify, and approve accounting staff journal entries.
• Review and record interfund operating transfers between funds.
• Review and record payments for construction contract.
• Review grants and prepare final documents for grants that expire during the month.
• Review City Council agenda items and record proper action for items approved by City Council.
• Develop and maintain spreadsheet to distribute interest earnings for all funds based on average cash balances.
• Prepare monthly billings and progress reports for federal, state, and local agencies.
• Prepare monthly and quarterly reports for federal, state, and local grants.
• Generate and analyze Balance Sheet, Revenue Report and Expenditures Report to produce monthly and quarterly financial statements.
• Conduct performance evaluations and make recommendations regarding employee job performance.
• Conduct interviews for vacant positions in the Accounting Division and make recommendation to the Department Director.
• Supervise and provide the necessary training to the Accounting Division staff.
• Plan, Assign, and schedule work for accounting staff division.
• Work closely with the external auditors to ensure that the annual report is accurate and complete.
• Coordinate and update Statistical Section of the Annual Financial Report.
• Assist the budget officer in compiling budget; develop, review and make changes requested by budget officers until final summaries are presented to City Council.
• Assist in compiling all the information necessary to prepare the final report as well as implement new formats requested by the Government Finance Officers Association.
• Assists in maintaining good communication between staff, visitors and other business contacts.
• Must follow all rules of telephone courtesy in all telephone communications.
• Will be required to drive a City vehicle for city business use.
• Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Modern office procedures and methods including computers and applicable software.
• English grammar, spelling, and punctuation.
• The principles and practices of employee supervision.
• Reporting requirements.
• Generally accepted accounting principles.
• Accounting system.
• Grant guidelines
• General accepted accounting principles, practices and procedures and of their applications to a variety of accounting transactions and problems.
• Governmental Accounting, Auditing, and Financial reporting Standards as published by the Governmental Accounting Standard Board.
• Computer software such as word processors and financial spreadsheets.
• General office procedures, practices, systems and equipment…