Assistant Court Clerk; A261400-1 Municipal Court

Job Description

Provides customer service to defendants, including information related to court operations and procedures. Processes court cases; collects and updates defendants’ information into the computer database daily.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Assists the Judge during court sessions; verifies docket and updates cases with Judge’s orders; prepares and processes court orders, reviewing and correcting as necessary; verifies and revises closed files; prepares judgments for Judge’s signature.
• Imports, revises, and processes defendant citations from Laredo Police Department; issues and exports warrants; maintains communication with Department regarding warrants served and received.
• Performs clerical duties, such as processing summons for other city departments; provides assistance to defendants, both in person and via phone, regarding court dates, fines, and procedures; assists with open records requests.
• Processes online and kiosk payments from defendants.
• Assists with trial cases, including those with a jury; communicates with defendants, attorneys, and prosecutors; processes juror notices.
• Performs related work as required.

Knowledge of:

• Knowledge of court procedures and operations.
• Knowledge of Microsoft Office.
• Knowledge of basic math and money handling.

Skills and Abilities:

• Skilled in English and Spanish languages.
• Skilled in the use of standard office equipment.
• Skilled in the use of computers, word processing, and keyboarding.
• Ability to demonstrate excellent customer service.
• Ability to process work in a timely manner.
• Ability to communicate effectively, orally and in writing.
• Ability to think critically.
• Ability to perform routine work.
• Ability to maintain composure in stressful environments.
• Ability to multitask and work in a fast-paced environment.

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment Locations

• Position will require the employee to work in the following types of work environments

• Outdoor environment
• Street environment (near moving traffic)
• Construction site
• Confined space

• Seldom

• Warehouse environment

• Sometimes

• Vehicles
• Working at a different location

• Often

• Office or similar indoor environment

Exposures

Position will require the employee to be exposed to the following environmental elements

• Never
• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Seldom

• Individuals who are hostile or irate
• Individuals with known violent backgrounds

Travel

Position will require the employee to travel

Never:

• National travel
• International travel

Sometimes:

• Local travel
• Regional travel

Required Education and Experience

• High School diploma or G.E.D. equivalency
• At least one (1) year of experience in clerical work and/or data entry.

Required Licenses or Certifications

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

The following Licenses and Certifications that must be obtained after employment
. Continued employment is contingent on successfully obtaining required…