Assistant Court Clerk; A261400-3 Municipal Court

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provides customer service to defendants, including information related to court operations and procedures. Processes court cases; collects and updates defendants’ information into the computer database daily.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Assists the Judge during court sessions; verifies docket and updates cases with Judge’s orders; prepares and processes court orders, reviewing and correcting as necessary; verifies and revises closed files; prepares judgements for Judge’s signature.
• Imports, revises, and processes defendant citations from Laredo Police Department; issues and exports warrants; maintains communication with Department regarding warrants served and received.
• Performs clerical duties, such as processing summons for other city departments; provides assistant to defendants, both in person and via phone, regarding court dates, fines, and procedures; assists with open records requests.
• Processes online and kiosk payments from defendants.
• Assists with trial cases, including those with a jury; communicates with defendants, attorneys, and prosecutors; processes juror notices.
• Performs related work as required.

• Court procedures and operations.
• Microsoft Office.
• Basic math and money handling.

• Skilled in English and Spanish languages.
• Skilled in the use of standard office equipment.
• Skilled in the use of computers, word processing, and keyboarding.
• Ability to demonstrate excellent customer service.
• Ability to process work in a timely manner.
• Ability to communicate effectively, orally and in writing.
• Ability to think critically.
• Ability to perform routine work.
• Ability to maintain composure in stressful environments.
• Ability to multitask and work in a fast‑paced environment.

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Never

• Outdoor environment
• Street environment (near moving traffic)
• Construction site
• Confined space

Seldom

• Warehouse environment

Sometimes

• Vehicles
• Working at a different location

Often

• Office or similar indoor environment

Never

• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Seldom

• Individuals who are hostile or irate
• Individuals with known violent backgrounds

Never

• National travel
• International travel

Sometimes

• Local travel
• Regional travel

• High School diploma or G.E.D. equivalency.
• At least one (1) year of experience in clerical work and/or data entry.

• Valid Texas Driver License. If applicant holds an out‑of‑state license, a State of Texas Driver License must be obtained within 6 months of employment.

• Certified Court Clerk I Certification must be obtained within two (2) years of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety‑sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791‑7480 two days prior to the scheduled interview and/or test if applicable.

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle‑based organization that has a culture built on character and core values.