Bookkeeper and Inventory Intake Specialist

Bookkeeper & Inventory Intake Specialist

We are seeking a detail-oriented and organized Bookkeeper & Inventory Intake Specialist to support our accounting operations while also managing the accurate intake, tracking, and documentation of inventory. This position requires strong attention to detail, excellent organizational skills, and the ability to maintain accurate records across multiple systems. The ideal candidate is dependable, comfortable working with numbers and data, and able to follow established procedures while identifying discrepancies and bringing them to management's attention.

Key Responsibilities

• Maintain accurate financial and accounting records.
• Record and reconcile daily transactions.
• Process accounts payable and accounts receivable.
• Prepare and maintain invoices, receipts, and supporting documentation.
• Reconcile bank and credit card statements.
• Assist with monthly financial reporting and account reconciliations.
• Maintain organized electronic and physical financial records.
• Communicate with vendors, clients, and internal staff regarding billing and account questions.
• Assist management and the accounting team with other financial projects as needed.

Inventory Intake & Management

• Receive and process incoming inventory accurately and efficiently.
• Verify incoming items against purchase orders, packing slips, or other documentation.
• Inspect inventory for quantity, condition, identifying information, and discrepancies.
• Enter inventory information accurately into the appropriate system.
• Assign or verify inventory numbers, descriptions, quantities, and other required information.
• Photograph, label, and document inventory when required.
• Maintain accurate records of inventory received, transferred, sold, or otherwise dispositioned.
• Research and resolve discrepancies between physical inventory and system records.
• Communicate missing, damaged, or incorrect items to the appropriate team member.
• Assist with periodic physical inventory counts and reconciliations.
• Ensure inventory documentation is complete, organized, and readily accessible.

Administrative Responsibilities

• Maintain confidentiality of financial and client information.
• Follow established company policies and procedures.
• Identify opportunities to improve bookkeeping and inventory processes.
• Assist with general administrative duties as needed.
• Work collaboratively with management and other departments to ensure accurate and timely information.

Requirements

• 2+ years of bookkeeping, accounting, inventory, or related administrative experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers, spreadsheets, and accounting software.
• Experience with Quick Books or similar accounting software preferred.
• Experience with inventory management systems is a plus.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow through to resolution.
• Professional, dependable, and comfortable working independently.

Physical & Work Requirements

• Ability to routinely inspect, count, label, photograph, and organize inventory.
• Ability to lift and move inventory as required by the position.
• Ability to work at a computer for extended periods.
• Ability to maintain accuracy while working in a fast-paced environment.

Schedule & Pay

$20-$22/hr doe

8am- 4:30pm