Staff Assistant

Requisition No: 870196

Agency:
Department of Health

Working Title:

STAFF ASSISTANT -

• Answer multiline phone system, use Microsoft products fluently for daily tasks, and maintain files, reports and binders needed for the success of the program.
• Make independent judgments toward the solution of problem situations.
• Organize and complete projects, as assigned, within established schedules or deadlines.
• Provide back‑up support to other program support staff during their absence and ensure position duties are covered in incumbent’s absence.
• Manage the details of position manuals outlining duties and procedures of support staff positions.
• Maintain Pinellas County School after‑school vendor list.
• Keep program perpetual calendar up to date to ensure all deadlines are met.

• Participate in the maintenance and purchasing of program supplies, equipment, and materials. Maintain familiarity and competence with the automated purchase requisition system (WORKS) and the My Florida Marketplace (MFMP) system.
• Make or approve purchases for official state business using the purchasing card in compliance with Florida Law and DOH rules and regulations governing purchasing policies and established guidelines for use, including Florida Administrative Code 60A-1, Florida Statute Chapter 215, and Chapter 287, Part 1.
• Assist the manager with meeting the requirements of all contracts relating to financial and operational activities of the child care licensing program.
• Participate in gathering information needed for funder lead audits and the annual financial audit.

• Support the Executive Director to the Pinellas County Licensing Board.
• Be responsible for Board records and historical data.
• Set up meeting space and ensure a quorum of Board Members.
• Compile enforcement action information, recommendations related to rule changes, financial information, and other items related to the Board Meeting for Board Approval.
• Correspond with Members of the Board and the program’s legal counsel.
• Be responsible for legal noticing of Board Meetings and the creation and posting of Board agendas, packets and minutes to the PCLB website.
• Be knowledgeable in Robert’s Rules or Order.
• Participate in Board Meetings outside of office hours as needed.

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of and proficiency in utilizing Office software programs.
• Knowledge of Robert’s Rules of Order.
• Ability to manage and process payments and purchases.
• Ability to maintain strict confidentiality.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to utilize problem‑solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to create formal meeting agenda, packets and minutes.
• Ability to establish and maintain effective working relationships with others.
• Ability to meet agency, departmental and legal deadlines.

• High School Diploma or equivalent.
• Access to reliable transportation daily.
• Proficiency in Microsoft Office Suite, including Publisher, Word, Excel, and Outlook.

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values:
Innovation:
We search for creative solutions and manage resources wisely.
Collaboration:
We use teamwork to achieve common goals & solve problems.
Accountability:
We perform with integrity & respect.
Responsiveness:
We achieve our mission by serving our customers & engaging our partners.
Excellence:
We promote quality outcomes through learning & continuous performance improvement.

Mid County Department of Health:
8751 Ulmerton Rd. Largo, FL 33771

Working for the State of Florida is more…