Administrative Assistant

Primary Role

The Administrative Assistant supports the local office and site activities at construction projects, primarily the Intel site. They play a vital role in the overall organization and administrative functions of the Amteck teams located in Arizona. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected.

They help coordinate Safety training for incoming employees on the Intel site and take on additional duties such as updating spreadsheets, scanning forms, and maintaining project folders. The role includes shipping and receiving mail and packages and general upkeep of the job trailer and office environment. The ideal person has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.

• Assist Superintendent in directing new employees to the site orientation and maintain documentation needed for employees on that job site.
• Works with Recruiting, site, and customer teams to maintain WWIDs on the Intel site and schedule training for incoming employees.
• Responsible for time entry for employees on the job site, including providing the Superintendent with weekly timesheets, verifying attendance, and inputting daily time sheets into Coins with units as directed by the Superintendent; pays drive time, mileage, vacation and sick pay per company policy.
• Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories, and units by cost code; upload payroll documents/timesheets/payroll reports to Box.
• Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions.
• Assist with other general administrative duties as needed.

This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk, greet guests, and maintain the phone/Teams line.