Administrative Assistant

Level: Entry

Job Location:

MAIN OFFICE - LARGO, FL 33771 Position Type:
Full Time Travel Percentage:
None Job Shift: Day Job Category:
Manufacturing

• Provide administrative support to departments and senior executives.
• Verifies customer purchase orders for accuracy and completeness of information.
• Contacts customers directly if there are questions regarding customer information, pricing, delivery, and other concerns.
• Enter orders into ERP system for processing, proofs data entry documents for accuracy.
• Maintains the Customer Service Discrepancy Claims Log.
• Updates information in the company database as required.
• Answers phones, screens, and directs incoming calls or visitors to the appropriate individual or department.
• Sorts and distributes inter‑office mail.
• Assists in the preparation, compilation and distribution of regularly scheduled reports.
• Coordinates travel arrangements and catering requirements for the executive team.
• Assists in the preparation, compilation and distributions of regularly scheduled reports.
• Participate in company community relations activities as directed.
• Fulfills sales literature requests.
• Runs errands as needed.
• Handles sensitive information in a confidential manner.

• High school diploma or G.E.D.
• Advanced knowledge of MS Excel.
• Two (2) years of clerical or office experience
• Preferably in a manufacturing environment

• Advanced knowledge of MS Excel.
• Create complex spreadsheet models, interactive dashboards, customizable templates and pivot tables.
• Proficient in MS Office programs including Word and PowerPoint.
• Previous data entry experience, accurate typing and math skills.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High degree of attention to detail.
• Ability to maintain confidentiality of information related to the company and its employees.
• Flexible team player with excellent great interpersonal skills, willing to adapt to changes and unafraid of challenges.
• Good analytical, problem‑solving, and critical thinking skills.
• Knowledge of general office practices and procedures.
• Ability to operate standard office equipment, such as computers, fax machines, copiers, and calculators.

• Competitive salary and benefits package (medical, dental, vision, life insurance, long‑term disability, 401k match, paid time off and tuition reimbursement).
• Opportunities for professional development and career advancement.
• A collaborative and supportive work environment.

DITEK is a drug‑free workplace and participates in E‑Verify. DITEK provides equal employment opportunities (EE0) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.