Administrative Aide III

Administrative Aide III (Grade H17)

Position within the Fiscal Affairs Office of the Prince George's County Fire and Emergency Medical Services (EMS) Department.

• Independently perform routine, complex, and confidential assignments in a timely manner with accuracy and minimal instruction/supervision.
• Proofread and edit correspondence and reports to ensure accuracy and comprehension of material.
• Coordinate, consolidate, verify, and compile weekly, monthly, and annual Fiscal Affairs reports accurately and within established time frames.
• Ensure the confidentiality of records, files and documents.
• Ensure team is informed and kept abreast and current on all relevant Federal, County, and Departmental orders, forms, policies, and procedures.
• Research, analyze, develop, and implement office activities and procedures to ensure efficiency, accuracy and cost effectiveness.
• Research and organize background material for meetings, hearings, etc., in timely manner with accuracy and highly reliable data.
• Coordinate, order, and maintain inventory of Fiscal Affairs office furniture, materials, supplies, and equipment.
• Maintain knowledge of proper procurement procedures and necessary documentation to ensure compliance with established guidelines, requirements, and within prescribed funding levels.
• Prepare and process travel requests for seminars, conferences, and workshops for Fiscal Affairs team with appropriate documentation in a timely manner.
• Maintain a log and tracking system for all incoming and outgoing assignments, correspondence, requests, reports, etc.
• Attend meetings or committees and take comprehensive and accurate notes.
• Perform tasks and duties that may not be specifically in the job description but are within the general occupational categories and task responsibility level.

• Associate's degree from an accredited college or university in Business Administration or Secretarial Science.
• Successful completion of a probationary period of nine (9) months at the Administrative Aide II level; OR one (1) year of advanced diverse and/or technical clerical experience involving working with the public, office management, and operational details.

An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered.

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

9201 Basil Court, Largo, MD