Administrative Support Specialist

Administrative Support Specialist 1

Location: 13001 Starkey Road Largo

Schedule: Monday - Friday, 8am - 5pm. However, must be able to work flexible hours (evenings and weekends) during elections. May be required during declared emergencies.

Are you passionate about helping people secure their right to vote?

Under the general direction of the Supervisor of Elections, this position will assist in the day-to-day activities of the Voter Services Department, involving a variety of complex clerical and technical functions; and will provide support as needed to conduct elections in compliance with state and federal election laws.

This individual will be expected to carry out the policies of the Elections Office to our voters’ highest expectations, and become knowledgeable in the use of software applications essential to department functions. The position will interface with coworkers and members of the public, primarily voters.

• Plans and organizes workflow/tasks.
• Sets priorities to meet goals and deadlines.
• Applies independent judgment and problem‑solving skills; handles difficult situations.
• Demonstrates extensive working knowledge of applicable laws, policies, and procedures.
• Reviews and maintains department procedures and work instructions.
• Oversees quality control; ensure procedures are followed; compliance with law.
• Assists Elections Administrators with day‑to‑day operations.
• Oversees and assigns responsibilities to temporary employees.
• Assists in developing and updating training materials for temporary employees.
• Uses MS Word for updating procedures and developing training materials.
• Communicates with public, coworkers, and employees by phone, email, and written correspondence.
• Inputs data entry.
• Uses MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules.
• Establishes work schedules and reviews timesheets for temporary employees.
• Trains temporary employees.

Experience – Clerical experience preparing, processing, and maintaining administrative records.

• High school diploma and 3 years of experience as described above; or
• Associate degree in a related field and 1 year of experience as described above; or
• Bachelor’s degree within a related field and some experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

• MS Word
• MS Excel
• VR Database
• Extensive working knowledge of applicable laws, policies, and procedures
• Independent judgment and problem‑solving skills

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
• Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
• Knowledge of modern recordkeeping practices.
• Knowledge of County functional and structural organization.
• Knowledge of use of word processing equipment.
• Skill in the operation of a typewriter and in taking and transcribing of dictation.
• Skill in making formal oral presentations to staff.
• Ability to work independently on complex and confidential secretarial tasks.
• Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
• Ability to apply computer applications and software.
• Ability to compose routine and technical letters and memoranda.
• Ability to make minor decisions in accordance with County ordinances and practice.
• Ability to establish and maintain effective working relationships as necessitated by the work.

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Administrative Support Specialist, C19