AP Specialist

Kforce has a client in Largo, FL that is seeking an AP Specialist.

Responsibilities:

* Process vendor invoices, ensuring three-way matching with purchase orders (POs) and receiving reports for raw materials, equipment, and other manufacturing-related expenses

* Ensure timely payments to suppliers, reconcile vendor accounts, and resolve discrepancies related to price variances, quantity mismatches, or defective materials

* Communicate with vendors regarding payment status, discrepancies, and resolution of outstanding invoices

* Properly allocate costs to the appropriate departments, projects, or cost centers, ensuring accuracy in financial reporting

* Verify W-9 and other tax-related documentation, and initiate address updates as needed

* Prepare and process weekly payment runs (ACH, wire transfers, and checks), including generating EFT files and initiating payments

* Send ACH and wire remittance advice via Power Automate or Business Central

* Review the Aged Payables Report to ensure there are no past-due invoices

* Reach out to vendors to obtain their banking information, this includes ensuring vendor banking information is accurately stored in the different ERPs (Epicor, Business Central, etc.)

* Obtain, audit, and approve weekly Concur expense reports and distribute them via Power Automate

* Adhere to company policies, tax regulations, and audit requirements related to procurement, payments, and financial transactions

* Work closely with procurement, inventory control, and production teams to ensure accurate tracking of material costs and supplier invoices

* Assist in A/P monthly closing activities, including accruals, reconciliation of accounts payable aging reports, and financial reporting for manufacturing expenses

* Support continuous improvement initiatives in A/P processes, including automation efforts to enhance efficiency and reduce manual workload

* Other duties as assigned
* Associate's degree in Accounting, Finance, Business Administration, or a related field (preferred)

* 2+ years of accounts payable or related accounting or finance experience, preferably in a manufacturing or industrial environment

* Strong computer skills and ERP systems knowledge:
Microsoft Office - Excel, Word, Outlook, PowerPoint;
Adobe;
Microsoft Dynamics 365 Business Central, Epicor, SAP, Sage, Oracle, or Quick Books, particularly for manufacturing A/P processes

* Ability to analyze financial transactions, resolve discrepancies, and ensure cost-effective payment solutions

* Must have a strong ability to handle high-volume transactions with accuracy

* Excellent interpersonal skills to work effectively with suppliers, finance teams, and manufacturing operations

* Familiarity with production cycles, inventory management, and procurement best practices is an advantage

Preferred technical skills:

* One Stream or similar financial reporting tool

* Microsoft Power BI or similar business intelligence tool

* Concur or similar travel expenses reporting tool