AP Specialist

Responsibilities

Kforce has a client in Largo, FL that is seeking an AP Specialist.

• Process vendor invoices, ensuring three-way matching with purchase orders (POs) and receiving reports for raw materials, equipment, and other manufacturing-related expenses
• Ensure timely payments to suppliers, reconcile vendor accounts, and resolve discrepancies related to price variances, quantity mismatches, or defective materials
• Communicate with vendors regarding payment status, discrepancies, and resolution of outstanding invoices
• Properly allocate costs to the appropriate departments, projects, or cost centers, ensuring accuracy in financial reporting
• Verify W-9 and other tax-related documentation, and initiate address updates as needed
• Prepare and process weekly payment runs (ACH, wire transfers, and checks), including generating EFT files and initiating payments
• Send ACH and wire remittance advice via Power Automate or Business Central
• Review the Aged Payables Report to ensure there are no past-due invoices
• Reach out to vendors to obtain their banking information, ensuring vendor banking information is accurately stored in the different ERPs (Epicor, Business Central, etc.)
• Obtain, audit, and approve weekly Concur expense reports and distribute them via Power Automate
• Adhere to company policies, tax regulations, and audit requirements related to procurement, payments, and financial transactions
• Work closely with procurement, inventory control, and production teams to ensure accurate tracking of material costs and supplier invoices
• Assist in A/P monthly closing activities, including accruals, reconciliation of accounts payable aging reports, and financial reporting for manufacturing expenses
• Support continuous improvement initiatives in A/P processes, including automation efforts to enhance efficiency and reduce manual workload
• Other duties as assigned

• Associate's degree in Accounting, Finance, Business Administration, or a related field (preferred)
• 2+ years of accounts payable or related accounting or finance experience, preferably in a manufacturing or industrial environment
• Strong computer skills and ERP systems knowledge:
  Microsoft Office - Excel, Word, Outlook, PowerPoint;
  Adobe;
  Microsoft Dynamics 365 Business Central, Epicor, SAP, Sage, Oracle, or Quick Books, particularly for manufacturing A/P processes
• Ability to analyze financial transactions, resolve discrepancies, and ensure cost-effective payment solutions
• Must have a strong ability to handle high-volume transactions with accuracy
• Excellent interpersonal skills to work effectively with suppliers, finance teams, and manufacturing operations
• Familiarity with production cycles, inventory management, and procurement best practices is an advantage

• One Stream or similar financial reporting tool
• Microsoft Power BI or similar business intelligence tool
• Concur or similar travel expenses reporting tool

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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