Executive Assistant

Our client, a global consumer-focused private equity firm, is seeking a highly organized and proactive Executive Assistant to provide “white glove” support to 1-2 Managing Directors. The Executive Assistant role is a critical partner to senior leadership and plays an integral part in ensuring the seamless day-to-day operations. This individual will act as a strategic gatekeeper, managing complex scheduling, coordinating global travel, and anticipating the needs of executives in a high-performance environment.

The ideal candidate will possess exceptional organizational skills, sound judgment, and a high level of discretion, with the ability to manage multiple priorities simultaneously in a fast-paced environment.

Please note this is an hybrid (1 day in office), temp-to-perm role based in Larkspur, CA. Pay will be $115k-$130k/yr.

• es Coordinate detailed domestic and international travel arrangements, including real-time adjustments as need
• ed Serve as a gatekeeper for executives across phone, email, and in-person interactio
• ns Handle sensitive and confidential information with the highest level of discreti
• on Prepare and manage expense reports month
• ly Maintain accurate contact records and CRM updates (e.g., Salesforc
• e)
  Coordinate client meetings, including conference room booking, catering, and preparation of materia
• ls Support internal requests via ticketing systems (e.g., )
• m)
  Create, proofread, and edit documents, presentations, and spreadshee
• ts Assist with administrative tasks such as filing, printing, and preparing meeting packe
• ts Provide occasional personal and logistical support (e.g., errands, lunch pickup, return
• s)
  Offer backup support to administrative team members and reception as need
• ed Assist with team projects and event planning initiativ
• es Greeting guests and managing deliveri
• es Supporting kitchen operations (stocking supplies, ordering meals, maintaining clean lines
• s)
  Assisting with general office upkeep when need

• ns:4+ years’ experience as an Executive Assistant, with a background in supporting senior-level executiv
• es.
  
  Strong organizational skills with exceptional attention to det
• ail Professional, articulate, and adaptable demea
• nor Ability to multitask and prioritize in a fast-paced environm
• ent Strong interpersonal skills and a team-first mind
• set Proficiency in Microsoft Office Suite and Z
• oom Experience with Salesforce, PowerPoint, and Concur is a p