Court Clerk

Nature of Work

Provides administrative support and performs a variety of legal clerical functions for the Las Cruces Municipal Court, which involves clerical, cashiering/reconciliation, data entry, case preparation, entering and keeping records, issuing procedural and substantive due process, and customer service in accordance with City and Municipal Court policies and procedures.

Work is performed in a standard office environment. May perform in-jail arraignments on weekends. The employee may be exposed to hostile or violent situations that arise when dealing with individuals involved in court cases.

Light physical demands. Frequent use of a personal computer and telephone.

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues; may include mandatory overtime, varied work schedule, on-call status on weekends and holidays. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS.

Meeting or exceeding the minimum requirements does not guarantee an invitation to participate in the process.

This recruitment will be used to fill a full-time, regular, non-exempt position within the Court Compliance Section of the Municipal Court. It may be used to fill additional vacancies within Municipal Court as needed.

Full-time, regular, non-exempt position.

This position is graded RN06.

• Provides courteous, prompt, and knowledgeable customer service to clients of the court; issues, records, and processes warrants; researches computer data for warrants, prior violations, and other pertinent data; prepares and reviews a variety of court documents including notices of trial dates, violations of court orders, delinquencies in payments, refunds, bond conversion or refunds, driver’s license suspensions/revocations, judgments, and dispositions; responds to customer inquiries and complaints, both in person and on the telephone in accordance with court procedures.
• Performs a variety of accurate data entry of court dispositions, payments, traffic citations, criminal citations and other court-related information utilizing court-specific computer software in order to ensure that information is readily available and reliable; maintains statistical information and/or mandatory reporting, such as DWI and domestic violence convictions, on a monthly basis as assigned by the supervisor and maintains supply usage log on a monthly basis;
  
  responds to the requests of Municipal Court Judges for processing paperwork on sentences, plea agreements, arraignments, and confinement orders; maintains logs and records, calculates and prepares monthly statistical data.
• Collects, posts, and balances fines, fees, and bonds and accurately reconciles daily cash transactions using court-specific computer software ensuring proper collection methods are followed.
• Performs file management functions including alphabetical and numerical case filing, creating new case files, tracking case files, matching documents to case files.
• Receives records requests and ensures all items are logged into appropriate databases and spreadsheets; performs research based on various requests; checks and reviews dates and general accuracy.
• Opens and reopens case files; enters arrest information into an automated case management system; processes booking reports; issues Commitment, Release Orders and instructions; coordinates prisoner transportations; researches defendant inquiries, warrants, current driving history, and prior conviction history; schedules defendants for hearings, trial sessions, and court-required appointments; interviews and completes indigent applications for legal representation, and Payment Plan Agreements; prepares information for court-ordered programs as needed;
  
  interacts with various community agencies relating to court-ordered programs.
• Obtains, reviews, and discusses attendance records, treatment status, and progress reports with defendants, Dona Ana County Court Compliance department, and other agencies.
• Integrates and alphabetizes all paperwork sent to records on a daily basis; identifies and checks dates and signatures to ensure dockets are prepared accurately.
• Receives and processes traffic citations and ensures they are appropriately evaluated and filed; gathers and picks up citations and manages front window area when needed.
• Researches the monthly jail bill for inaccuracies; files court documents and receipts bond payments; balances and reconciles daily bond receipts.
• Reviews older cases to ensure they are appropriately scanned and ensure they are in the correct order and attach with appropriate docket;…