Admin Asst II

Position Details

• Job : 503209
• Location: Las Cruces, New Mexico, United States
• Classification: Staff
• Employment Type: Term Staff
• Closing Date: Mar 3 2026
• Position Title: Admin Asst II
• College/Division: College of Hlth, Educ & Soc Trans
• Department: 350410-INST FOR EXCEL IN MATH & SCIENCE ED
• Target Hourly Rate: $16.83
• Appointment FTE: 1.0
• FLSA Status: Non‑Exempt
• Bargaining Unit: AFSCME
• Contingent Upon Funding: Contingent upon funding
• Work Schedule: Standard (M‑F 8‑5), occasional weekend and evening work required
• Department Contact: Sara Morales, smorales, 575‑646‑3084

• Enters and maintains program and daily attendance records for after‑school events for up to 70 partner schools.
• Supports school personnel using the program database.
• Sets up the database for each school to accurately submit attendance records.
• Monitors the database for accuracy.
• Performs detailed research and resolves missing data concerns; works independently and in a team, supporting the STEM Outreach mission through specific projects; demonstrates strong time‑management to meet deadlines; and has experience with Excel spreadsheets.
• Performs a wide variety of typing and data‑entry assignments, some confidential; operates a personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Meets regularly with STEM Outreach staff to establish work assignments and report school data.
• Other duties: orders and organizes materials for after‑school programs; distributes curriculum materials to schools; provides support to the fiscal department or other administrative offices; serves as liaison with partner school personnel.
• Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles; operates various office equipment.
• May instruct and oversee the activities of student employees performing the same type of work.
• Greets and directs visitors as appropriate.
• Resolves routine administrative problems and answers inquiries concerning department/division activities and operations; accepts, screens, and routes telephone calls; performs miscellaneous job‑related duties as assigned.

• Required
  
  Education and Experience:
  
  High School diploma plus 1 year of relevant experience, or higher degree.
• Preferred Qualifications: Experience with EZ Reports Data System.

The electronic application is the
* official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.