Administrative Assistant Intermediate

Position Details

Position Title:

Administrative Assistant Intermediate

College/Division:
Provost Office

Department: 440520-EQUITY, INCLUSION & DIV-OFFICE OF

Office:
Office of Land-grant Excellence, Access, and Partnership

Location:

Las Cruces

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status:
Non-Exempt

Bargaining Unit Announcement:
This position is within the bargaining unit represented by AFSCME.

Standard

Work Schedule:

M-F, 8-5

Contingent Upon Funding:
Yes

• Provide administrative and secretarial support to multiple LEAP Programs, including managing phone calls, assisting students and visitors, and addressing various administrative needs and concerns.
• Create, manage, and update files, databases, records, and documents related to LEAP Programs.
• Coordinate and arrange meetings, interviews, and appointments for programs, including travel coordination.
• Supervise and guide junior staff or student employees working within LEAP Programs.
• Assist in organizing events, setting schedules, coordinating activities, and preparation.
• Prepare meeting agendas, draft, type, transcribe, and edit minutes for program meetings.
• Assist in collecting disaggregated demographic data for LEAP reports and presentations.
• Assist LEAP management and staff in planning projects and events, finding solutions, and achieving goals.
• Prepare and maintain budget planning documents, reconcile p-cards, and monitor monthly budget reports for programs.
• Draft or ensure prompt responses to routine written inquiries directed to programs.

Required

Education and Experience:

High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Environment:
Work is normally performed in a typical interior office work environment.

Physical Effort:
No or very limited physical effort required.

Lifting Requirements:
Handling of average-weight objects up to 10 pounds, occasional standing or walking.

Risk:
No or very limited exposure to physical risk.

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.

Department Contact:
Spri Aubrey, 575‑646‑7942, saubrey