Administrative Assistant Intermediate

Position Details

• 503863
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at:
  Aug 6 2026 - 23:55 MDT

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Department Contact:
Carolina Mijares,  & mijares

Internal or External Search:
External - Open to all applicants

Advertising

Summary:

The New Mexico Water Resources Research Institute (NM WRRI) at New Mexico State University (NMSU) is seeking an Administrative Assistant III to support and execute daily operations and administration of its programs. The Administrative Assistant serves as the primary front-office contact for the New Mexico Water Resources Research Institute (NM WRRI), providing professional administrative, financial, and operational support to the Director and the department.

This position manages scheduling, travel coordination, procurement, purchasing, financial documentation, and conference logistics, ensuring efficient daily office operations. The role also supports facility coordination, ensures inventory and equipment maintenance, provides procurement card reconciliation, and trains student employees to support departmental activities. The Administrative Assistant plays a key role in maintaining organized, responsive, and effective administrative services for the institute.

Position Details


Position Title: Administrative Assistant Intermediate

College/Division: Research, Creativity and ED

Department: 470500-WATER RESOURCES RESEARCH INSTITUTE

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status
:
Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon funding

Standard

Work Schedule:

Standard (M-F, 8-5)

If Not a Standard Work Schedule


Job Duties and Responsibilities: Provides administrative support to WRRI Director and the department.

Works on Banner, monthly reconciliations, requisitions, direct pays, travel reimbursements, TARS, Invoices.

Procurement card holder and reconciliation, telephone bills, gross receipts.

Maintains daily calendar, uses outlook.

Works on correspondence, arranges travel, meetings, events, conference calls and food.

Arranges and reconciles conference payments, arranges transportation, monitors fuel and invoices.

Building monitor, places ICT work orders, building work orders, Inventory and Surplus property management

Receptionist, handles mail, parking passes, driver permits, vehicle maintenance, filing, maintain office supplies, Xerox in supplies and press releases.

Mail data base update names, addresses and uses mass emails.

Qualifications


Required

Education and Experience:

High School diploma + 3 years of relevant experience or an Associate’s

Degree + 1 year of relevant experience.

Equivalent Qualifications



Preferred Qualifications :


Special Certification/Licensure


Working Conditions and Physical Effort


Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

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