Administrative Assistant Intermediate

Job Details

• 504052
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at:
  Sep 23 2026 - 23:55 MDT

Jose Loera, , jloera

External - Open to all applicants

Join our team! Provide administrative support through communication, scheduling, requisitions, data management, reporting, and reconciliations. Coordinate meetings and events while serving as a liaison and supporting daily operations.

• Position Title:
  
  Administrative Assistant Intermediate
• College/Division:
  Facilities and Services
• Department: 500764-FS PROJECT DESIGN
• Location:
  
  Las Cruces
• Target Hourly/Salary Rate: $17.85
• Appointment Full-time Equivalency: 1.0
• FLSA Status:
  Non-Exempt
• Bargaining Unit Announcement:
  This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding:
  Not Applicable
• Standard
  
  Work Schedule:
  
  Standard (M-F, 8-5)

Compose and edit communications, Schedule, analyze, forecast and submit requisitions, Schedule and coordinate meetings, events, interviews, and appointments, Coordinate and perform support, Reconcile, establish and maintain digital data; EXAMPLE:
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed;
Requisition s supplies, printing, maintenance, and other services. Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements. Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. Reconciliations;
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports;
Sorts, screens, reviews, and distributes incoming and outgoing mail; compose, prepares, or ensures timely responses to routine written inquiries;
Performs miscellaneous job-related duties as assigned.

• Required
  
  Education and Experience:
  
  High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

• Environment:
  Work is normally performed in a typical interior/office work environment.
• Physical Effort:
  No or very limited physical effort required.
• Lifting Requirements:
  Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Risk:
  No or very limited exposure to physical risk.

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

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