Document Control Specialist

Overview

Since 1989, RECON has successfully executed more than 6,000 environmental remediation, geotechnical, and mine reclamation projects across North America. Backed by a highly skilled team, strong financial resources, and an extensive fleet of specialized equipment, RECON consistently delivers innovative, reliable solutions to complex environmental challenges.

The Document Control Specialist supports project teams by managing project documentation, maintaining document control systems, and ensuring records are accurate, organized, and compliant with company and client requirements. This role plays a key part in supporting project execution through effective document management and process coordination.

• Manage and maintain project documentation, ensuring accuracy, completeness, and compliance with company standards and project requirements.
• Control the receipt, review, distribution, tracking, filing, and retention of project documents, including drawings, specifications, submittals, RFIs, contracts, change orders, quality records, and closeout documentation.
• Maintain electronic and physical document control systems to ensure documents are properly organized, version-controlled, and readily accessible.
• Coordinate document flow between project teams, clients, subcontractors, vendors, and corporate departments.
• Review incoming and outgoing documentation for proper formatting, approvals, revision status, and compliance with established procedures.
• Distribute controlled documents to appropriate stakeholders and ensure obsolete or superseded documents are archived in accordance with company policies.
• Generate and maintain document registers, transmittals, logs, tracking reports, and status updates for project management and operations teams.
• Support project start-up, execution, and closeout activities by organizing and maintaining required project documentation.
• Assist project managers and field personnel with document retrieval, reporting, and administrative support related to project records.
• Monitor project document deadlines and proactively follow up with internal and external stakeholders to ensure timely submission and review.
• Support quality management processes by maintaining quality records, inspection documentation, certifications, and compliance-related files.
• Coordinate with accounting, operations, procurement, safety, and human resources departments to maintain accurate project and operational records.
• Prepare, edit, format, and distribute reports, correspondence, spreadsheets, presentations, and other project documentation as required.
• Participate in audits and compliance reviews by providing documentation and ensuring records are complete and properly maintained.
• Ensure confidentiality and security of company, employee, client, and project information.
• Identify opportunities to improve document control processes, workflows, and system efficiencies.
• Provide administrative support for project teams and perform other document management and operational support duties as assigned.

• High School Diploma or equivalent required;
  Associate degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
• Minimum 2 years of document control, records management, administrative support, or project coordination experience preferred.
• Experience supporting construction, engineering, industrial, geotechnical, environmental, or project-based organizations preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience using document management systems, project management software, ERP platforms, or electronic filing systems preferred.
• Strong understanding of document control principles, revision tracking, records retention, and version management.
• Exceptional organizational skills with the ability to manage large volumes of documentation and multiple project priorities simultaneously.
• Strong attention to detail and commitment to data accuracy and document integrity.
• Excellent verbal and written communication skills with the ability to collaborate effectively across multiple departments.
• Ability to maintain confidentiality and handle sensitive project, financial, and employee information with professionalism.
• Experience with construction project documentation, submittals, RFIs, drawings, specifications, contracts, or closeout packages preferred.
• Strong analytical and problem-solving skills with the ability to…