Project Coordinator III

Position Location

This position is located onsite at the NASA/White Sands Test Facility in Las Cruces, New Mexico.

The IDIQ Project Coordinator provides estimating and coordination assistance in the preparation and execution of all project efforts. The projects managed will be simultaneously requiring strong multi‑tasking, monitoring, and tracking skills. The incumbent will also serve as the point of contact for project outages, meetings, and other coordination tasks related to the IDIQ operation. As the Coordinator, they will be responsible for the timely, efficient cost estimate preparation for the Indefinite Delivery Indefinite Quantity (IDIQ) projects assigned to the organization using construction plans, blueprints, and other associated pricing indexes, including consulting with technicians as subject‑matter experts in design and estimating for labor and materials.

• Planning, financial management, budget preparation and reporting, field inspection, estimating and multiple project coordination.
• Strong verbal and written communication and teaming skills with the ability to handle multiple tasks.
• Work under pressure and understand the importance of completing tasks in a timely manner.
• Work with the customer, NASA facilities personnel, and other WSTF departments (environmental, safety, mission assurance, propulsion, etc.) and follow established written procedures.
• Extensive experience with MS Project software and project management accounting and have experience managing projects utilizing earned‑value management methodologies.
• Receive, perform file setup, and track requests for proposal (RFPs), modifications, notices to proceed (NTP), and delivery orders (DO) through receipt, approval, and submittal.
• Distribute notifications to all principals throughout the life of a project such as project awards, meetings, outages, etc.
• Coordinate pre‑bid walk‑throughs with all stakeholders.
• Review, submit, track, and distribute requests for information (RFIs).
• Review proposal packages and other related construction documents for accuracy and content and record data as appropriate.
• Develop cover letters, submittal transmissions, and proposal packages to include facilitating submittal to customer.
• Assist management team to identify, track, and compile data for key performance indicators.
• Generate reports as needed and requested by management team.
• Obtain timely quotes and estimates for material, labor, and services required to develop cost proposal.
• Analyze, challenge, and verify subcontractor quotes and estimates for accuracy.
• Work with purchasing team to establish procurement requirements.
• Inspect subcontractors and other service providers’ work to ensure contract compliance, validate labor and material requirements, and facilitate inspection reports.
• May attend and assist with final walk‑outs for scope of work clarifications, punch‑list generation, closeout procedures and satisfactory project acceptance by the government.
• Mentor and train other employees as necessary.
• Adhere to the WSTF safety and personnel policies and standard operating procedures.
• May be required to work non‑standard duty hours and weekends.
• Perform other duties as assigned in support of the Facilities department.

• Timely, accurate and efficient performance of job duties.
• Harmoniously working with WSTF employees, contractors, and customers.
• Providing timely, concise informational updates to project principals.
• Experienced in the use of Computerized Maintenance Management Systems, preferably Maximo.
• Professional verbal and written communication skills.
• Knowledge of construction trade means, methods, equipment, and tools.

• Position requires a minimum of four (4) years of college or vocational training in the area of specialty plus eight (8) years of relevant experience, or any equivalent combination of education/experience for a total of twelve (12) years.
• Ability to pass pre‑hire background and drug screen.
• U.S. Citizenship.
• Valid state driver’s license.

• Knowledge and use of Microsoft Project.
• Proficient in the use of Maximo CMMS.
• College coursework or college degree, preferably in a…