Fiscal Assistant III

• 503785
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at:
  Oct 15 2026 - 23:55 MDT

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Department Contact: Shanna Ivey, , sivey
Internal or External Search: External - Open to all applicants
Advertising

Summary:

The Department of Extension Animal Sciences and Natural Resources invites you to apply for the position of Fiscal Assistant III. This position performs a broad range of accounting functions.
Position Details Position Title: Fiscal Assistant III
College/Division: Cooperative Extension Service
Department: 311000-EXTENSN ANIMAL RESOURCES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status
:
Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard

Work Schedule:

Standard (M-F, 8-5)
If Not a Standard

Work Schedule:



Job Duties and Responsibilities Provides Fiscal Support to Department Head, faculty and staff for the department of Extension Animal Sciences and Natural Resources. Verifies that amounts, codes and indexes are correct, Sorts documents and posts transactions to corresponding accounts; balances and reconciles department records; makes necessary corrections if needed;
Maintains cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries to ensure budgets are not over budget;
Submits documentation for personnel travel reimbursements;
Contacts various department personnel to resolve discrepancies or problems;
Compiles numerical and statistical for reports; runs a variety of reports from computer records;
May perform various clerical duties if needed.
Qualifications Required

Education and Experience:

High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent

Qualifications:


Preferred Qualifications: Strong interpersonal skills including the ability to communicate effectively in person or via email. Effective at time management, working independently, and completion of time sensitive tasks. Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking departmental budgets. The ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant information to faculty, extension specialists, and external stakeholders to ensure that all are compliant with NMSU policy.
Special Certification/Licensure Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU U Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a…