Event Support Coordinator

Overview

Performs a variety of general administrative, supervisory, and production/event field service technician duties related to planning, coordinating, warehousing, set up and strike, directing all phases of all venue, logistics and equipment-related aspects of Town special events, concerts, community events, and internal Town of Taos events. Assists the Parks and Buildings Divisions with general maintenance duties as scheduling allows. Coordinates and executes Departmental materials, asset, equipment, and consumables inventory per Town protocol.

May serve as the liaison to the venue, events and contract labor for an event, where assigned by the Facilities and Events Director.

Supervision Received: Works under the general direction of the Facilities and Events Director.

Supervision Exercised: None.

• Represent the Town of Taos with professionalism in all interactions with employees, contractors, promoters, event staff, and the public.
• Act as administrative advisor and liaison to the Department Director and committees on events and related issues, including assets, equipment repair, warehousing, scheduling, budgets, local ordinances, codes, and sound checks.
• Provide technical insight on event-related requirements, policies, goals, and objectives; develop implementation options, strategies, timetables, costs, manpower, and equipment needs.
• Evaluate department needs and develop short- and long-range plans and budgets for responsibilities including town-owned equipment and facilities.
• Prepare written and oral reports, pre-event plans, and post-event debriefings; participate in meetings to solicit input and inform stakeholders.
• Manage day-to-day operations of the Special Events division; coordinate subordinate staff, site preparation, and oversight of outside vendors and staging crews.
• Perform administrative tasks including budget preparation, bid specifications, purchasing, inventory management, grant research and management, and reporting.
• Determine event priorities, schedule work, allocate equipment and vehicles, and coordinate personnel and resources to meet deadlines.
• Recruitment, selection, and development of division staff; payroll approval and safety compliance; training of laborers in equipment usage.
• Maintain division records, reports, and cost data; ensure regulatory compliance and conduct program evaluations.
• Coordinate capital improvement projects (CIP) and act as project manager for park venue facilities; conduct safety inspections and coordinate event displays.
• Monitor safety of event assets and supervise seasonal start-up and strike procedures; work with contract labor to manage staging and warehouse operations.
• Perform seasonal maintenance and general duties as assigned; support Buildings, Parks, and Administrative Divisions as time permits.
• Coordinate and perform Buildings responsibilities such as snow removal, equipment repairs, and operation of specialized tools and vehicles.
• Manage material and inventory systems; conduct consumable inventory accounting and reporting; tag inventory and establish warehouse/storage protocols.
• Perform other duties as assigned by the Facilities and Events Director and Town Manager.

• Education and Experience: High School diploma or GED with up to 1 year of related training; or education in park management, recreation, horticulture, landscaping, or related field; and five (5) years of progressively responsible experience in venue facilities maintenance, assets, equipment and related environment, stagehand/live production, or related fields; or an equivalent combination of education and experience.
• Knowledge, Skills, and Abilities: Considerable knowledge of venue operation and program development, budgeting, supervision; experience with maintenance equipment, rigging, stage management, and related operations; strong interpersonal and public event organization skills; ability to operate various equipment and perform basic maintenance tasks.
• Special
  
  Qualifications:
  
  Valid New Mexico driver’s license; may require CDL for certain heavy equipment. Security training and NM alcohol service requirements are desirable or may be required within 1 year. Certification through the National Arborist Association is preferred and may be required. Pesticide certification may be required or preferred.
• Work Environment: Primarily outdoors; physical activities including lifting (up to 100 pounds occasionally); exposure to weather, moving parts, chemicals, and noise; occasional local travel.

If you meet the minimum qualifications and wish to be part of the Facilities Department for the Town of Taos, submit a complete Town of Taos employment application to the Human Resources Department, 400 Camino de la Placita, Taos, NM 87571 or via email:
employment
. Include the correct job title and announcement number. Applications become the property of the Town of Taos and cannot be returned. Applications will be accepted until…