Quickbooks Enterprise or QB Desktop Bookkeeper

Overview

We are seeking a detail-oriented Quick Books Enterprise/Desktop Bookkeeper to manage day-to-day accounting and inventory-related bookkeeping for a warehouse operation. This role is responsible for maintaining accurate financial records, managing inventory transactions, purchase orders, and supporting management and customers in delivery timely documentation using Quick Books Enterprise. The ideal candidate is highly organized, pays high attention to detail, possesses strong mathematical skills and has prior experience with QB Enterprise or QB Desktop.

• Competitive salary
• Opportunity for advancement

• Bookkeeping & Accounting:
  Maintain accurate financial records in Quick Books Enterprise
• Bookkeeping & Accounting:
  Record and reconcile accounts payable and accounts receivable
• Bookkeeping & Accounting:
  Perform bank, credit card reconciliations
• Bookkeeping & Accounting:
  Communicate with both vendors and customers about accounts
• Bookkeeping & Accounting:
  Prepare monthly, quarterly, and year-end financial reports
• Inventory & Warehouse Accounting:
  Manage inventory items and units of measure in Quick Books Enterprise
• Inventory & Warehouse Accounting:
  Record inventory receipts, transfers, adjustments, and cycle count variances
• Inventory & Warehouse Accounting:
  Track cost of goods sold (COGS) and landed costs (freight, duties, etc.)
• Inventory & Warehouse Accounting:
  Reconcile inventory balances between warehouse records and Quick Books
• Inventory & Warehouse Accounting:
  Support physical inventory counts and audits
• Inventory & Warehouse Accounting:
  Monitor inventory valuation methods (FIFO / Average Cost as applicable)
• Inventory & Warehouse Accounting:
  Communicate with vendors, suppliers, and customers to ensure the accuracy of charges and payments
• Reporting & Analysis:
  Generate inventory, sales, margin, and operational reports
• Reporting & Analysis:
  Assist management with budgeting and forecasting
• Reporting & Analysis:
  Identify discrepancies, trends, and process improvement opportunities
• Compliance & Controls:
  Ensure compliance with internal controls and accounting best practices
• Compliance & Controls:
  Maintain organized financial and inventory documentation
• Compliance & Controls:
  Support external accountants
• Compliance & Controls:
  Ensure proper sales tax setup and reporting for Nevada

• Proven experience as a Bookkeeper using Quick Books Enterprise or QB Desktop
• Strong understanding of inventory accounting in a warehouse or distribution environment
• Experience with high-volume transactions
• Solid knowledge of accounting principles (AP, AR, COGS, accruals)
• Proficiency with Excel and financial reporting tools
• High attention to detail and accuracy
• Strong organizational and time-management skills a must

• Accurate, up-to-date financial and inventory records
• Timely month-end close and reconciliations
• Clean inventory reports that align with physical counts
• Strong collaboration with warehouse operations and team members
• High attention to detail, highly organized, creative

• 3-5 years experience with Quickbooks Enterprise or QB Desktop bookkeeping
• Preferred - Bachelor’s degree in accounting or a related field
• 3-5 years previous experience as an accountant, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets, experienced in Microsoft Excel, Quick Books, and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills