Billing & Collections Admin

Company Overview

Incorporated in 1997, Geo Tek is a full‑service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We provide technical advice and responsive customer service to add value to our clients’ projects.

Our mission is to build strong business partnerships by delivering high‑quality service and professional consultation. We offer competitive compensation, a challenging and stable work environment, and opportunities for career advancement. We also aim to return value to shareholders through consistent financial performance.

Project Coordinator – Las Vegas, NV office.

Provide administrative support to project managers and manage all aspects of project billing, invoicing, and payment processing. Perform data entry, record maintenance, and general project‑related tasks with strong attention to detail, technical proficiency, and organizational skills.

Direct Supervisory Responsibility:
None

• Utilize accounting systems and software to track and update multiple projects, including work orders, labor hours, proposals, invoices, laboratory data, and documentation.
• Coordinate and execute accurate, timely monthly billing for multiple project managers, ensuring compliance with contractual terms and client requirements.
• Create and maintain comprehensive project files and financial documentation per company policies, procedures, and audit standards.
• Process client payments: record, deposit, and apply funds to invoices within accounting systems.
• Serve as billing point of contact for clients, ensuring responsive communication to resolve inquiries and support satisfaction.
• Maintain regular communication with project managers and the accounting supervisor to ensure consistency and timely completion of billing activities.
• Initiate and follow through on collection efforts for overdue balances, documenting all activities per company protocols.
• Provide clients with up‑to‑date information on insurance certificates, business licenses, and other necessary documentation.
• Assist with assembly and distribution of final project reports, including formatting, data entry, binding, and on‑time delivery.
• Apply basic accounting principles and perform detailed data entry with a high level of accuracy to support billing integrity and financial reporting.
• Support project managers by reviewing labor and expense entries for accuracy and compliance before billing.
• Monitor contract limits, budgets, and sub‑consultant invoices to prevent overages.
• Coordinate with technical staff and project managers to resolve billing discrepancies or clarify billing structures.
• Maintain and update client billing guidelines and contract‑specific invoicing procedures in coordination with contracts or legal departments.
• Identify opportunities to streamline billing workflows and propose improvements to current systems and processes.
• Perform quality control checks on billing packages before submission to clients.
• Support compliance with prevailing wage, certified payroll, and other regulatory billing requirements for public or infrastructure projects.
• Perform other duties as assigned by management.

Bachelor’s degree in Business Administration, Accounting, Finance, or related field; OR minimum of 4 years of experience in accounting, billing, or finance within the engineering industry (preferred).

• Experience with project‑based accounting systems such as Delek, Ajera, Quick Books, or other ERP/accounting software used in consulting environments is highly desirable.
• Strong attention to detail with accurate data entry and proofreading skills.
• Proficient in standard office equipment and business software applications.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with PDF editing tools such as Nitro or Adobe Acrobat.
• Basic understanding of accounting principles and solid mathematical skills.
• Effective verbal and written communication skills; ability to follow instructions and communicate clearly with team members and…