Accounts Receivable Specialist

About the Company: Adams Pools Solutions is a family-owned company and has a great family and friendly feel in the work environment. Adams Pools Solutions has generations of experience building and renovating thousands of pools each year with an annual gross income of over $50 million. From the smallest residential pool to an Olympic size aquatic complex. We are committed to providing the finest craftsmanship, quality material and professional service.

Locations in Pleasanton, San Jose, Mountain View and Las Vegas.

Position Summary: The Accounts Receivable / Billing Representative is responsible for managing the company’s billing and accounts receivable functions for all swimming pool construction projects. This position ensures timely and accurate invoicing, payment collection, lien release compliance, and customer account reconciliation. The role requires knowledge of construction billing practices and California lien laws, as well as strong organizational and communication skills to support the financial health of the company.

Responsibilities include but are not limited to:

• Manage all accounts receivable functions including invoicing, posting payments, collections, monitoring aging reports, and following up on outstanding balances.
• Prepare, issue, and track progress billings and final invoices for construction projects (AIA Billing).
• Maintain customer account records, resolve billing discrepancies, and handle collection communications.
• Work with project managers to ensure accurate job cost reporting and billing compliance.
• Track and follow up on customer payments to minimize outstanding balances.
• Process and maintain lien releases, preliminary notices, and waivers per California construction requirements and COI’s.
• Reconcile customer accounts and resolve billing disputes in a professional manner.
• Generate monthly AR reports, reconcile accounts, and provide updates to management.
• Assist with month-end closing processes as related to accounts receivable.
• Develop and implement procedures to improve billing efficiency and accuracy.

Responsibilities include but are not limited to:

• 3+ years AR/Billing experience (construction industry strongly preferred).
• Knowledge of progress billing, lien releases, and California construction compliance.
• Proficiency with Quick Books and AIA Construction Billing a must
• Strong communication and organizational skills.
• Ability to multitask, meet deadlines, and work independently.
• Team player with a high level of professionalism and integrity.