Accounts Payable​/AR Administrator — 3rd‑Party Invoicing

Summary

The Accounting Administrator I – 3rd Party assists in the completion of processing hotel, rental car, and other third‑party invoices, including facilitating communication between vendors and the company. The Accounting Administrator I – 3rd Party assists in creating a positive team environment and is a responsible, dependable employee. This position requires the highest level of professionalism, confidentiality, and integrity.

• Combination of Education and Experience will be considered.
• Must be authorized to work in the US as defined by the Immigration Act of 1986.
• Must pass a Criminal Background Check.
• Education:
  
  High School Diploma/GED.
• Minimum one (1) year of experience in Accounts Payable and Accounts Receivable.
• Basic computer knowledge.
• Attention to detail.

• Microsoft Excel proficiency.

• Process third‑party payables in accordance with Generally Accepted Accounting Principles (GAAP) using data entry.
• Work with other areas of the organization to ensure proper coding and handling of invoices.
• Ensure proper documentation and verify approval/authorization limits.
• Work with vendors to resolve discrepancies and other issues that may arise.
• Match and mail accounts payable checks.
• Review and approve cash disbursements prior to weekly check runs.
• Gather vendor W9 information for new vendor set‑up.
• Work on account reconciliation.
• Work on cash application and reconciliation.
• Work on month‑end close.
• Maintain files, including accounts payable documentation and other miscellaneous support.
• Model Allegiant’s customer service standards in personal actions and when providing direction.
• Other duties as assigned.

The Physical Demands and Work Environment described here are representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made for individuals with disabilities. In the office, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone.

May be required to lift, push, pull, or carry up to 20 lbs, and to work various shifts or days in a 24‑hour situation. Regular attendance is a requirement. Exposure to moderate noise, temperature and light fluctuations, and the ability to work in a confined area or at a computer terminal for an extended period may be required. Some travel may be a requirement.

Allegiant, as a national air carrier, is deemed an essential service provider during declared national or state emergencies. Team Members will be required to report to their assigned trip or work location during such emergencies unless prohibited by local, state, or federal order.

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

We are an equal opportunity employer. Qualified applicants may request accommodations for disabilities. We are a veteran-friendly workplace.

Full‑time benefits include profit sharing; medical/dental/vision/life/disability insurance; medical travel reimbursement; legal/identity/pet insurance; 401(k) with an employer match; employee stock purchase plan; employee assistance program; flight benefits; paid vacation, holidays, and sick time. Part‑time benefits include profit sharing; medical travel reimbursement; legal/identity/pet insurance; 401(k) with employer match; employee stock purchase plan; employee assistance program; flight benefits; sick time.