Payables Specialist

• Position Type:
  Business Office/ Specialist, Payables
• Date Posted: 5/27/2026
• Location:
  
  Camden City School District
• Closing Date: 06/04/2026

Payables Specialist provides financial services support for the District and completes general departmental duties. The Payables Specialist will process documents through the finance system to generate payments to vendors and record accounting information for the District (e.g., data entry for accounts payable, cash receipts, journal entries, budgets, etc.).

• H.S Diploma
• At least 2-3 years of previous work experience in an accounting, bookkeeping, or similar position, preferably working in settings that serve low-income students and communities.
• Experience and familiarity with compiling and analyzing data to drive decision-making.
• Requires intermediate to advanced understanding of the Microsoft Office suite, including computer fluency with word processing and spreadsheet software to support recordkeeping, Google Docs, and bookkeeping best practices.
• Familiarity and experience with online accounting and bookkeeping software systems
• A valid driver's license as well as current insurance and a vehicle with valid registration
• Required criminal history background check, physical, and proof of U.S. citizenship or legal resident alien status.

• Experience with Systems 3000 or CSI Smarts accounting software (preferred but not required)

Major responsibilities of the role include, but are not limited to:

• Updates and maintains Accounts Payable data with accuracy, consistency, quality, and integrity.
• Manages the accounts payable email, processing incoming requests and documentation promptly and efficiently.
• Performs all aspects of the accounts payable function, including matching purchase orders to invoices, reviewing contracts, and regularly entering invoices into our accounting system according to departmental policies and procedures.
• Ensures all proper documentation and approvals are received before preparing invoices for payment for all vendors including contracted vendors, and staff reimbursements.
• Quality checks data regularly and maintains backup documentation in our accounting system and electronic files to ensure organization and accessibility.
• Reviews monthly statements, seeks and applies prompt payment discounts, and avoids past due payment penalties.
• Solves problems that arise with invoicing and processes, identifies solutions, and resolves errors and/or discrepancies promptly.
• Maintains strong, productive working relationships with vendors and staff, providing outstanding customer service to all stakeholders.
• Assists employees, vendors, and community members with general inquiries and refers questions to the appropriate person when necessary.
• Researches and resolves any outstanding balances on accounts by communicating with all stakeholders through telephone, mail, email, or in-person communication.
• Reviews vendor's remit to address for payment and updates information in the accounting system when necessary.
• Compiles data reports and other analytical tools to support the Division of School Finance in monitoring goals and making data-driven decisions that best serve the district's schools and students.
• Researches and recommends programs, policies, and procedures to improve the effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies, and customer service strategies.
• Serves as a backup for the manager's monthly bill list and the electronic file for these transactions.
• Assists with OPRA and auditor requests, and yearly 1099 process.
• Assists, as needed, with end-of-month closing via journal entries and reconciliations.
• Assists with cash flow forecasting projections for expected vendor payments.
• Maintains a procedure manual of accounts payable tasks as a guide for backup assistance when necessary and codify strong systems and processes to support this work.
• Performs various departmental tasks in support of Division of School Finance co-workers as workload and staffing levels dictate.
• Supports projects and initiatives in other divisions and departments throughout CCSD as-needed basis.
• Performs other duties as assigned by the Senior Manager/Program Manager of Accounts Payable or designee.

An ideal candidate for this role will demonstrate the following and/or have experiences with:

• Strong oral and written communication skills
• Comfort and experience with entering data into online systems, cleaning and improving the quality of existing data, and manipulating large, complex data sets into clear and easily understandable reports.
• Creative and outside-of-the-box thinking.
• Must be detail-oriented, with accurate data entry skills.
• Strong interpersonal and teamwork skills
• Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity.
• Ability to work independently…