Accounts Payable Specialist – 3rd Party Invoices

Summary

The Accounting Administrator I - 3rd Party assists in completing the processing of hotel, rental car, and other third‑party invoices, including facilitating communication between vendors and the company. The role involves creating a positive team environment and requires a responsible, dependable employee with the highest level of professionalism, confidentiality, and integrity.

Combination of education and experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a criminal background check.

Education:

high school diploma or GED. Years of experience: minimum one (1) year of experience in accounts payable and accounts receivable.

• Basic computer knowledge
• Attention to detail

• Microsoft Excel proficiency

• Process third‑party payables in accordance with generally accepted accounting principles (GAAP) using data entry.
• Work with other areas of the organization to ensure proper coding and handling of invoices.
• Ensure proper documentation and verify approval/authorization limits.
• Work with vendors to resolve discrepancies and any other issues that may arise.
• Match and mail account payable checks.
• Review and approve cash disbursements prior to weekly check runs.
• Gather vendor W‑9 information for new vendor set‑up.
• Work on account reconciliation.
• Work on cash application and reconciliation.
• Work on month‑end close.
• Maintain files, including accounts payable documentation and other miscellaneous support.
• Model Allegiant's customer service standards in personal actions and when providing direction.
• Other duties as assigned.

The physical demands and work environment described here are a representative of those that must be met by a team member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. The role requires the ability to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone.

It may involve lifting, pushing, pulling, or carrying up to 20 lbs. Workers may be required to work various shifts or days in a 24‑hour situation. Regular attendance is required. Exposure to moderate noise, temperature and light fluctuations, and working in a confined area or sitting at a computer terminal for an extended period of time is expected. Some travel may be required.

Allegiant, as a national air carrier, is deemed an essential service provider during declared national and state emergencies. Team members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

Equal Opportunity

Employer:

Disability/Veteran.

• Profit Sharing
• Medical/Dental/Vision/Life/Disability Insurance
• Medical Travel Reimbursement
• Legal, Identity and Pet Insurance
• 401K with an employer match
• Employee Stock Purchase Plan
• Employee Assistance Program
• Flight Benefits
• Paid vacation, holidays, and sick time

$40,000 - $50,000 a year