HOA Accounting Assistant Manager

About

The Role

The Assistant Accounting Manager supports the Accounting Manager in overseeing preparation, accuracy, and integrity of accounting records for multiple community associations and sub-associations. This role serves a key leadership function in maintaining financial processes from initial transaction recording through audited financial statements, ensuring compliance with GAAP and organizational standards. The position provides day-to-day financial and administrative support to property management operations and actively contributes to process improvements, system enhancements, and team development.

The Assistant Accounting Manager serves as a technical resource and mentor within the accounting function while supervising Financial Administrators and Assistants to ensure efficient, accurate and timely completion of departmental responsibilities.

• Assist in and lead the preparation, review, and maintenance of accounting records and financial data.
• Oversee the monthly close process, including journal entries, reconciliations, and financial statement preparation in accordance with GAAP and association reporting requirements.
• Support the preparation of audited financial statements and related documentation.
• Ensure accuracy and completeness of general ledger activity across multiple associations.

• Oversee depository and operating bank accounts, including electronic banking platforms and file transmissions.
• Ensure timely reconciliation of all bank and investment accounts.
• Manage ACH files, lockbox processing, and electronic funds transmission schedules.
• Serve as primary liaison with banking partners to maintain accuracy and efficiency in all transactions.
• Manage Positive Pay files, including submission, monitoring, and timely decisioning of all exception items to prevent fraud and ensure payment accuracy.

• Oversee billing processes for builder, non-resident and membership accounts.
• Ensure accurate recording of payments and review billing accuracy through audits of accounts, property records and assessment rates.
• Support collection efforts, including escalation actions such as Intent-to-Lien recommendations.
• Monitor receivables aging and work proactively to resolve outstanding balances.

• Coordinate with accounts payable processes to ensure alignment with receivable activities.
• Review and process account refunds, ensuring accuracy and appropriate member communication.

• Maintain membership and non-resident account files, including tracking property closings and ownership changes.
• Collaborate with developers and builders to verify property details and transactions.
• Ensure compliance with internal policies, accounting standards, and regulatory requirements.

• Directly supervise and provide guidance to Financial Administrators and Assistants, ensuring workload prioritization, accuracy and timeliness of deliverables.
• Train, mentor, and evaluate staff performance, fostering professional growth and accountability.
• Assist in identifying staffing needs and optimizing team structure and workflows.
• Support departmental training initiatives and development of best practices.

• Lead and support implementation of accounting system enhancements and process improvements.
• Collaborate with external vendors to optimize technology solutions and automate workflows.
• Develop and document procedures to improve efficiency, accuracy, and reporting capabilities.
• Serve as a subject matter expert on accounting software and systems.

• Support special projects and initiatives as assigned by the Accounting Manager.
• Provide cross-functional support to administrative and property management teams as needed.
• Perform other duties as necessary to support departmental and organizational objectives.

• Bachelor’s degree in Accounting, Finance or related field preferred.
• Strong accounting and bookkeeping expertise, with a solid understanding of GAAP.
• Demonstrated leadership or supervisory experience preferred.
• Excellent interpersonal and communication skills with a strong customer-service orientation.
• Strong analytical, problem-solving, and organizational skills with attention to detail.
• Ability to work independently, prioritize tasks and exercise sound judgment.
• Advanced proficiency in Microsoft Office (Excel, Word, Access) and accounting systems; highly tech-savvy.
• Proficient with Microsoft Excel and Word.
• Demonstrated interest in artificial intelligence and emerging technologies, with a track record of learning and applying new digital tools to improve processes, insights or outcomes.

This job description is not intended to be an all-inclusive list of the duties and responsibilities of this job. Additional duties may be assigned as needed. Howard Hughes Corporation reserves the right to change or modify duties…