Accounts Payable Specialist

Description & Requirements

Job Description

The Accounts Payable Specialist compiles and maintains accounts payable records as well as processing and posting invoices and payments for assigned accounts in specified time frames.

Essential Responsibilities:

• Performs calculations, posting invoices, verifies pricing, quantity and receipt of items through proper documentation.

• Obtains and/or verifies proper invoice coding and authorizations to initiate payments.

• Ensures all cash discounts are taken in a timely manner.

• Process all vendor rebate vendor payments within specified terms.

• Reconciles monthly statements and various other month-end duties as requested. Works with other departments/branches for accurate reporting and obtaining proper documentation

• Maintains new vendor files and answers all vendor inquiries.

• Handles all correspondence (phone, mail, fax, email) from suppliers, provides payment information upon request.

• Prepares mails and maintains copies of checks, vouchers, invoices or correspondence for future reference.

• May also prepare invoices for credit card payments and reconciles accordingly.

• Assists in monthly closings.

• Performs filing and coping.

• Utilize Esker software.

• Additional duties or special projects as assigned.

Experience, Education, and Physical Requirements:

• High School Diploma required, some college preferred.

• 2-4 years' experience in accounts payable or related field

• Strong organizational and multi-tasking skills required.

• Ability to prioritize and to multi-task in a fast-paced environment.

• Ability to handle confidential information in a discreet, professional manner and exercise discretion.

• Strong communication skills both verbal and written required.

• Ability to be an effective team member and display initiative.

• Intermediate math skills required.

• Proficient with Microsoft office suite of products (Word, Excel, etc.).

• Ability to physically sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.

• Ability to pass job-related employment screenings.

Compensation & Benefits:

BradyPLUS offers competitive compensation and a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

About BradyPLUS:

BradyPLUS is a leading national distributor of solutions for Jan San, Food service and Industrial Packaging. We deliver the right SUPPLIES + SUPPORT to ensure businesses are more successful every day. We offer premium brands, expert advice, and exceptional customer experiences. Our 6,000 associates across 180+ locations have a passion for delivering innovative solutions for the business challenges of today and tomorrow.

Together, we serve thousands of customers nationwide in end markets including education, government, healthcare, hospitality, restaurants, building services, food packaging & processing, and grocery. We strive to be the best employer we can. We value people, we embrace change and we reach higher. Join us and see what the BUZZ is about! To learn more visit us at

BradyPLUS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodations to applicants and employees with disabilities.