Construction Accounts Payable Specialist

Company Overview

Ovation, a family‑owned and privately held real estate firm with a 40‑year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm’s multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management.

Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time.

We are a dynamic and collaborative team dedicated to excellence and innovation. We value diversity and believe that it contributes to our success. We are committed to providing our employees with the tools, resources, and support they need to succeed in their roles.

The ideal candidate will have strong organizational skills and an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

We are looking for an experienced Construction Accounts Payable Specialist to join our thriving Accounting team for our Construction division.

In the Construction Accounts Payable position, you will assist the Project Accountant with preparation of financial information for assigned projects/entities. Primarily responsible for the reviewing, coding, processing, and entering of vendor, sub‑contractor and general conditions invoices and printing/processing the related checks. Duties to include but are not limited to monitoring compliance with contract requirements ensuring all conditions are satisfied before approval of final invoices, ensuring signed contracts are received, properly filed, and all insurance requirements are satisfied, maintaining vendor files and records, obtaining and tracking W‑9s, assisting the Project Accountant in maintaining all budgets and preparing draw packages and assisting with other areas of accounting as needed.

Problem solving prior to any impact on the project. This position works closely with Project Accountants, Accounting Manager, Job Cost Manager, Purchasing, Forwarding Planning and Project Managers, external sub‑contractors while always acting with integrity and being a pro‑active team member. You will be expected to stay motivated, work diligently, meet deadlines, and add value to the accounting team as well as always represent the company in a professional manner.

Works with integrity and ethics. Upholds organizational values and knows the company’s core values. Reacts well under pressure. Takes steps to develop and maintain knowledge of industry. Demonstrates an interest in personal learning and development. Behavior is consistent and predictable. Is reliable, responsible, and dependable in fulfilling obligations. Demonstrates regular and punctual attendance. Can handle a fast‑paced, multi‑task environment. Strong communication skills, both oral and written, with an emphasis on providing excellent customer service.

Checks work to ensure all essential details have been considered. Complies with company rules, policies, and procedures. Takes ownership of the job, job duties, and responsibilities.

• A minimum of at least 2‑5 years accounting experience, preferably in commercial real estate development or construction accounting.
• Proficiency with Excel & Word, experience with a main‑frame accounting system is required. Timberline experience is a plus!
• Ability to sit and use a computer for long periods of time.
• Ability to work independently with attention to detail and a high level of accuracy.
• Ability to follow directions and established processes and procedures.
• Ability to maintain the workload so as not to impact the progression of the job.
• Ab…