Senior Accounts Payable Specialist

Company Overview

Ovation, a family‑owned and privately held real‑estate firm with a 40‑year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm's multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management.

Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time.

We are a dynamic and collaborative team dedicated to excellence and innovation. We value diversity and believe that it contributes to our success. We are committed to providing our employees with the tools, resources, and support they need to succeed in their roles. The ideal candidate will have strong organizational skills and an ability to accurately track and record cash flow.

This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate, this candidate will track 1099s and create a report with related information at year‑end.

We are looking for an experienced Senior Accounts Payable Specialist to join our thriving Accounting team for our Property Management division.

The Accounts Payable Specialist will oversee and manage the accounts payable functions for property management operations. This role ensures timely and accurate processing of vendor invoices, maintenance of financial records, and compliance with company policies. The specialist will work closely with property managers, vendors, and the accounting team to support efficient financial operations and contribute to the overall financial health of the portfolio.

• Review and verify all incoming invoices and check requests for accuracy and compliance.
• Sort, code, and match invoices; set up invoices for payment processing.
• Enter and upload invoices into the accounting system to ensure accurate record‑keeping.
• Ensure that all invoices are correctly processed and recorded in the system to maintain financial accuracy.

• Prepare and perform weekly check runs to meet payment schedules.
• Monitor accounts to ensure all payments are up‑to‑date and comply with company policies.
• Reconcile accounts payable transactions regularly to maintain accurate financial records.
• Manage the payment process to ensure timely and accurate disbursements to vendors.

• Serve as the primary point of contact for vendor inquiries and work to resolve discrepancies or issues related to payments and invoices.
• Maintain organized and accurate records of all accounts payable transactions, including supporting documentation for audit purposes.
• Collaborate with property managers, leasing teams, and other stakeholders to gather necessary information for financial reporting.
• Perform reconciliations of vendor accounts to ensure accuracy and support month‑end closing activities.
• Manage vendor relationships to ensure accurate reconciliation of accounts, providing essential support for financial reporting and audits.

• Produce monthly accounts payable reports for management review.
• Assist in month‑end closing activities, including providing necessary documentation and support.
• Produce and maintain a monthly tracker showing all recurring bills are entered.
• Support financial reporting and closing processes to provide accurate and timely financial data.

• Prepare 1099 forms to ensure compliance with regulatory requirements.
• Perform special projects as assigned, contributing to the continuous improvement of the accounts payable function.
• Ensure confidentiality and proper handling of sensitive financial information.
• Ensure regulatory compliance and support organizational goals through various special projects.