Accounts Payable Analyst

Manufacturing | Full-Time, On-Site (Not Remote or Hybrid) | Las Vegas, NV

Noovo is a fast-growing premium camper van manufacturer creating high-end Class B adventure vehicles designed for comfort, craftsmanship, and life on the road. The company builds custom, configurable vehicles for customers who want the freedom of the open road without sacrificing quality or livability.

As Noovo scales production and matures its manufacturing operations, the company is strengthening the accuracy and discipline of its purchase-to-pay process. Noovo’s environment is entrepreneurial, hands-on, and fast-moving — ideal for someone who enjoys owning a process end to end and improving the systems behind it.

Noovo is seeking an Accounts Payable Analyst to own the review, validation, and approval decision on every vendor invoice — verifying three-way matches in Odoo, pursuing credit memos and vendor corrections with the purchasing team, and communicating a clear, current payment picture to Noovo’s fractional CFO team.

This is not an invoice data-entry role. Invoice capture and initial coding are handled through AI-assisted intake in Cashflow
360 in partnership with Noovo’s fractional accounting team. What automation cannot do is decide whether an invoice is actually correct, whether the goods were received, whether the price matches what was negotiated, or whether Noovo is owed a credit. That judgment is this role.

The Analyst is the checkpoint between a captured invoice and an approved payment. Every bill leaves this desk in one of three states: approved and released, denied or disputed with a documented reason, or held pending a specific open item with a named owner and an expected resolution date. Nothing sits in limbo.

Because the underlying data lives across Odoo (purchasing, receiving, inventory), Quick Books Online (accounting and reporting), and Cashflow
360 (intake and payment workflow), this person also serves as a practical systems analyst — catching where AI-captured data diverges from what the ERP actually shows, and identifying the upstream process gaps that keep producing mismatches.

• Review AI-captured invoices in Cashflow
  360 for accuracy — vendor, amount, terms, tax, GL and cost coding, PO reference, and duplicate detection.
• Validate each invoice against the corresponding purchase order and receiving record in Odoo before approving.
• Make and document the approval decision on every bill: approved for payment, denied or disputed, or held pending resolution.
• For every denied or held invoice, record the specific reason, the owner of the resolution, actions taken, and the expected clearing date.
• Route invoices requiring department or executive authorization through the correct approval path and follow them to completion.
• Escalate items that fall outside policy — unapproved spend, invoices without a purchase order, new or unverified vendors, and unexplained price increases.
• Correct AI coding and capture errors, and track recurring error patterns for follow-up with the fractional team.

• Perform three-way matching of purchase orders, receiving documents, and vendor invoices in Odoo.
• Investigate match exceptions to root cause — quantity variances, price discrepancies, unit-of-measure mismatches, partial or split shipments, unreceived goods, and receipts posted late or not at all.
• Walk down open receipts with the receiving and warehouse teams when the system record and the physical reality disagree.
• Distinguish genuine vendor errors from internal process or timing issues, and route each to the right owner.
• Verify freight, duties, surcharges, and other landed-cost components are billed correctly…