Executive Assistant

EXECUTIVE PERSONAL ASSISTANT

Our innovative and growing company is looking for an experienced executive assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications but have sufficient experience and talent, and a willingness to learn and grow

Responsibilities:

To provide a comprehensive secretarial and administration service to the Chief Executive Officer across the range of his work.

Coordinate and arrange meetings, organize calendars, and schedule, debriefing meetings so follow-up action can be implemented.

Develop, maintain, and review administration systems to achieve maximum efficiency

Maintain and organize the CEOs emails, filing system, and all other relevant areas as necessary

Support the CEO in his/her projects, proposals, bids, etc. through research, consultation, and team management

Undertake the task of receiving calls, taking messages, and routing correspondence

Writing memos, emails, letters, reports, and applications as requested

Preparing documents and reports for meetings and slide presentations

Researching, filing, and photocopying as required

Able to work in a highly demanding environment while being able to handle varying personalities and work styles while staying calm.

Review, respond, and screen incoming emails

Pick up lunch, run personal errands when necessary

Prepares outgoing mail and overnight packages

Prioritizing conflicting needs, multitasking

Keep executive organized, informed, and prepared

Qualifications for an Executive Assistant

Exhibit proactive/leadership role

Demonstrate knowledge and uncompromising integrity that is required in an upper-level position

Prioritizing conflicting needs with efficiency and precision

Anticipating needs and actively seeking out solutions

Completing critical aspects of deliverables and special assignments by establishing objectives

Have availability to travel if necessary and be able to work extra hours if requires

Used to working for a senior leader in an organization

Highly experienced in all PA/administrative tasks (complex travel and itineraries, email/diary/meeting management, papers, and presentations preparation)

Experience in providing PA support to high-level meetings Senior Leadership/Director level board meetings.

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What You Can Expect From Medicreations:

• Salary based on experience
• Benefits:
  Paid time off, Health, Vision, Dental, 401k
• A gorgeous office and great coffee
• An amazing team to back you up

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Job Type: Full-time