Administrative Assistant; Community Access Systems

Position: Administrative Assistant (Community Access Systems)
Description

Job Overview:

This position provides a wide variety of administrative and staff support services. Performs office work directly related to HOA management and the general business operations of the association. May assist answering phones, programming tasks, preparing accounts receivable reports, dispatching service calls, and scheduling jobs.

Compensation: $20+ per hour

First Service Residential will compensate the successful candidate per the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities:

* Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner.

* Maintains updates and coordinates resident information in the computer database at a minimum on a weekly basis. Generates and provides this information to the Community or General Manager, and Board of Directors.

* Keeps track of insurance certificate requests. Maintains insurance records books for vendors.

* Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices.

* Maintains the inventory of common area keys, transmitters, and key fobs for residents and re-order as needed following established procedures. Maintains a log for sales and cash purchases as needed.

* Follows safety procedures and maintains a safe work environment.

* All other duties as assigned.

Skills and

Qualifications:

* Excellent customer service skills

* Good written and verbal communication skills.

* Adhere to required deadlines.

* Foster cooperation and work well within a team atmosphere.

* Complete company training as assigned.

* Be punctual in work and meetings and track time as required by company standards.

* Excellent attendance is mandatory.

* Maintain an organized workspace according to company procedures.

* Exhibit professionalism, professional attire, and demeanor at all times.

* Adhere to the company's Standards of Operation.

* Attend all mandatory company functions.

* Maintain reliable transportation.

* Demonstrates effective communication skills consisting of oral, written, and listening skills.

* Demonstrates excellent problem-solving abilities.

* Excellent time management abilities.

* Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.

* Must be proficient with computer programs needed for specific positions including Microsoft Outlook, Word, Excel, and PowerPoint.

* Demonstrates organizational skills and ability to independently prioritize daily workload.

* Must have a minimum typing speed of 50 WPM.

Work Location:

Las Vegas, NV

Work Hours:

Monday to Friday

What We Offer:

* 10 company paid holidays

* Medical, dental, vision

* HSA and FSA

* Company-paid life insurance and Employee Assistance Plan

* Supplemental life, disability, accident, critical illness, hospital indemnity

* Identity theft, legal services

* Pet insurance

* 401(k) with company match

About us:

First Service Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with First Service Residential. To learn more about our company, culture, and exciting career opportunities visit

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

First Service Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with…