Client Services Coordinator

NV
- Stone, Bybee & Associates PLLC. | Full time

Las Vegas, United States | Posted on 01/05/2026

Welcome to Stone Bybee & Associates, PLLC, where exceptional estate planning meets tailored solutions for families, individuals, and businesses nationwide. Our team of dedicated estate planning attorneys provides elite, boutique services to high-net-worth clients, helping them preserve and protect their legacies across generations. With our deep expertise in Nevada’s tax advantages and a focus on comprehensive, personalized estate plans, we ensure each client’s unique needs are not only met but exceeded.

At Stone Bybee & Associates, PLLC we take pride in designing strategies that safeguard your wealth, simplify complex transitions, and secure peace of mind for your family and future.

Join Stone Bybee & Associates

About Stone Bybee & Associates

AtStone Bybee & Associates, our mission is to provide clients with more thanjust legal services we build lifelong relationships rooted in trust, care, and guidance. We’repassionate about building lifelong relationships, not treating anyone like anumber. Every client who walks through our doors is our #1 priority, and wetake pride in making them feel seen, heard, and cared for. If you’re anattorney who values connection as much as competence, this is the place foryou.

We’relooking for a Client Services Coordinator / Receptionist to serve as the firstpoint of contact between our firm and the public, welcoming clients, advisors,vendors, and colleagues with professionalism and warmth. This role is centralto the client’s experience, ensuring that from the very first interaction tothe final archiving of records, clients feel valued and cared for. In additionto reception duties, this position supports office administration and assists with clerical and client service tasks under the direction of the Office Manager.

• Professionallygreet and check in to all clients and visitors, ensuring they feel welcome and comfortable
• Manage amulti-line phone system: answer calls, route messages, monitor generalvoicemail
• Gather initialclient information and guide new clients through our process
• Preparebeverages and maintain a professional, organized reception and conference room environment
• Schedule and coordinate client appointments, walk-ins, and attorney calendars
• Process payments and provide receipts for cash, checks, and credit cards
• Contact clientsand prospects to gather information or schedule appointments
• Registerclients for seminars, webinars, and events
• Prepareattorney-client files and assist with drafting correspondence (includingthank-you notes)
• Handle dailymail, certified/priority packages, and billing preparation for mailing
• Supportattorneys and staff with copying, scanning, collating, and assemblinglegal documents and client portfolios
• Order and coordinate lunches, RSVP attorneys for events, and support firm meetingsas needed
• Serve as awitness or Notary Public (if commissioned)
• Assist with general office stocking, upkeep, and special projects assigned byattorneys or the Office Manager

• Clear roleexpectations and support from leadership
• Opportunities for professional development and growth within the firm
• A welcomingteam culture that values collaboration, client service, and excellence

• 2–3 years of professional office experience (law firm preferred but not required)
• High school diploma required;
  Associate degree or equivalent experience preferred
• Proficiency with Windows-based systems (Word, Excel, Outlook, Internet research)
• Experience with legal practice management software (CARET, Amicus Attorney, Time Matters,PCLaw, Pro Law, or similar) preferred but not required
• Strong organizational, multitasking, and prioritization skills
• Excellent verbal and written communication abilities
• Ability to type
  40–50 wpm and handle a multi-line phone system with ease
• High attention to detail and accuracy

• Friendly,professional, and able to make others feel at ease
• Strong businesscourtesy and confidentiality at all times
• Dependable,punctual, and loyal to the firm
• Organized,detail-oriented, and enthusiastic team player
• Flexi…