VMO Analyst

Summary

Responsible for GEI Information Technology Payables and Ledgers activity tracking, department purchasing, and vendor management and contract administration. Develops and maintains financial reports for the IT department. Provides administrative support as assigned.

• Responsible for processing all hardware, software, maintenance, subscription and service orders through procurement system, ensuring proper and accurate GL or fixed assets coding of all purchase requests and invoices
• Maintain and facilitate the timely and accurate tracking of Information Technology operational and capital budgets in order to assist IT Management in operating in an effective and efficient manner
• Track existing maintenance and subscription expiration dates and facilitate renewal processing as applicable
• Participate in budget forecasting and planning
• Liaise between IT and Legal and facilitate vendor agreement and contract review for approval and execution
• Maintain GEI Information Technology departments’ vendor agreements and contracts
• Compose and type correspondence, memorandums, e-mails, reports and miscellaneous documents; reviews incoming mail and prepares outgoing mail; files correspondence and other departmental records and reports using the various administrative support software programs of Microsoft Office
• Maintain the highest level of confidentiality and professionalism; answers non-routine correspondence and assembles confidential and sensitive information.
• Interact with all operational and support departmental staff as well as outside agencies and vendors, in a courteous, appropriate manner
• Perform administrative and support duties as assigned
• Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, as they apply to the position
• Provide outstanding guest service in a timely manner to both guests and fellow team members that meets the company’s guest service culture standards
• Perform other duties as assigned

• Minimum 3 years office administration experience
• Previous experience in processing purchase requests via electronic procurement system
• Previous experience in processing invoices for approvals
• Previous experience in tracking Payables and Ledgers (P&L’s) and maintaining capital and operational expenses and budgets
• Previous experience managing vendors, including new vendor on-boarding and contract administration, preferably within a casino environment
• Experience with effective organization and time management involving multiple priorities
• Must be able to prioritize and work with little direction or supervision

• Strong computer proficiency in MS Word, Excel, Outlook and Teams
• Excellent verbal and written communication skills
• Present a professional appearance
• Ability to effectively communicate in small and large group situations, as well as one-on-one
• Ability to communicate effectively in English
• At least 21 years of age

• Nevada Gaming

• Sit at a desk or table and work on a computer
• Vision, speech, hearing, and literacy (critical)
• Work for sustained periods of time maintaining concentrated attention to detail

• General office setting, sitting at a desk or table and work on a computer
• Communicate over the telephone, email and/or in-person

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Must be able to perform the essential functions of the position with or without reasonable accommodation.

By signing below, I acknowledge that I have been afforded the opportunity to review this job description and ask any questions I had pertaining to such. I understand that I shall be held accountable for adhering to the information listed herein.