Administrative Specialist

This position performs Administrative Specialist to the Deputy Director, Associate Director and Assistant Director, at VA Southern Nevada Health Care System, Las Vegas, Nevada. Performs the full range of routine and non-routine assignments with a high level of independence and responsibility for administrative and routine details. There is a 2 page requirement for resumes. See Additional Instructions below.

Major duties of this position will include, but are not limited to:

* Skill in developing and presenting information to subordinate level secretaries in groups and individually in administrative and secretarial matters such as directives, reports, policies, procedures and other matters of interest.

* Skill of a qualified typist in order to perform duties utilizing automated systems.

* Extensive knowledge of word processing procedures and function keys required to execute several office automations functions such as storing and retrieving electronic documents and files, activating printer, inserting and deleting text, formatting letters, reports and memoranda and transmitting and receiving e-mail.

* Develops and edits spreadsheets (MS Excel) in order to graphically display data, such as workload statistics, staffing levels and other Service/ Organizational data.

* Develops and edits presentations (MS PowerPoint) in order to prepare visual presentations for VASNI1S staff, VISN or VA Central Office (VACO) regarding organizational data to include

* Completes statistics, action plans, staffing levels and administrative service data.

* Writes, transmits, receives, and forwards electronic mail (e-mail)

* Formats and prints word processing and spreadsheet documents; schedule virtual face-to-face meetings via the electronic scheduler system package.

* Reviews all correspondence and other inquiries received by the Deputy/ Associate/ Assistant Directors Offices and determines which ones must be brought to the immediate attention of the Deputy/ Associate/ Assistant Directors and which ones may be handled as a matter of routine.

* Independently responds to routine items either verbally or in writing and will assign responsibility to a subordinate service, section or Program Manager.

* Assigns and follows up on the deadlines for such responses and reviews the written response for correctness and appropriateness.

* Attends and records minutes of meetings which are later summarized and distributed to members electronically. Maintains minutes in chronological order for outside review such as Office of the Inspector General (OIG) or Joint Commission (JC).

Work Schedule:

Full time, Monday - Friday, 07:30am to 4:00pm

Telework:
Not Available

Virtual:
This is not a virtual position.

Position Description/PD#: GS--0

Relocation/Recruitment

Incentives:

Not Authorized

Financial Disclosure Report:
Not required