Administrative Assistant - Financial Services

Overview

The award-winning Las Vegas-Clark County Library District is currently hiring for an Administrative Assistant with the Financial Services Department. Under the direction of the Chief Financial Officer, the Administrative Assistant performs administrative duties such as preparing reports, memos, and agendas; creating and maintaining files and databases; handling inquiries from internal and external customers; and ensuring the smooth operation of the department.

Responsibilities include coordinating services, organizing workload, scheduling meetings, and preparing various documents.

The pay range for this position is $24.25 to $32.50 per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA increases per District policy. This is a full-time, 40 hours per week, FLSA non-exempt position.

The Final date to receive applications for this position is 11:59 p.m. on Monday, February 23, 2026. To be considered for this position, applications must be submitted prior to this deadline. We anticipate interviewing for this position on or around Tuesday, March 10, 2026.

• Provides administrative support to the assigned Department Head, Manager, or Director while maintaining confidentiality.
• Prepares and proofreads correspondence, memos, agendas, minutes, reports, and other documents for accuracy and completeness.
• Creates and maintains database files, inputs and retrieves data using a personal computer, and maximizes office productivity through software applications.
• Compiles, prepares, and distributes reports, agreements, invoices, and relevant materials, ensuring proper record keeping and filing systems.
• Schedules meetings, including planning and coordinating Board of Trustees sub-committee meetings.
• Handles inquiries and complaints via telephone and electronic communications, providing assistance or directing messages as necessary.
• Provides technical and administrative information related to the assigned department and acts as a liaison with outside agencies.
• Sorts and distributes incoming and outgoing department mail, maintains office supply inventory, and orders supplies as needed, ensuring essential equipment is operational.
• Interacts with district-wide staff, management, vendors, and the public, utilizing various office equipment and communication tools.
• Performs other duties as assigned.

Required High School Diploma, General Equivalency Diploma (GED), or equivalent.

Preferred Associate’s Degree in Business Administration, Management, or related field.

Required One (1) year general office support (filing, reception, data entry, etc.).

Preferred One (1) year general office support experience in a government or non-profit setting, and/or experience with processing invoices, tracking expenses, or assisting with budget preparation.

Work is primarily performed in an office setting. Ability to regularly lift up to 10 pounds and occasionally lift up to 40 pounds, and occasionally lifting and/or carrying such articles as books, files, laptops or electronic devices. Frequent bending, stooping, reaching, and pushing; minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment; utilizing a keyboard, and sitting, or standing for extended periods of time is often necessary to carry out job duties.

• Please note:
  
  Meeting these posted qualifications does not necessarily guarantee an interview.
• Medical, dental, vision, and life insurance.
• Nevada Public Employees Retirement System (PERS).
• 14 paid holidays, plus 1 additional floating holiday per year.
• Paid vacation (18 days per year) and sick time (12 days per year).
• Tuition reimbursement.
• For more details about employee benefits, please see (Use the "Apply for this Job" box below)./

Location:

Windmill Service Center, 7060 W. Windmill Lane, Las Vegas