Executive Assistant; part‑time

Blue Orange Digital is a data and AI consulting firm that helps companies turn complex data into real business outcomes. We partner with organizations across industries to design and deploy scalable data infrastructure, advanced analytics, and AI-powered solutions. Our team is fully remote, globally distributed, and driven by curiosity, impact, and innovation.

Blue Orange Digital is a boutique data & AI consultancy that delivers enterprise-grade results. We design and build modern data platforms, analytics, and ML/AI Agent solutions for mid‑market and enterprise clients across Private Equity, Financial Services, Healthcare, and Retail.

Our teams work with technologies like Databricks, Snowflake, dbt, and the broader Microsoft ecosystem to turn messy, real-world data into trustworthy, actionable insight.

We’re a builder‑led, client‑first culture that prizes ownership, clear communication, and shipping high‑impact work.

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

This role is structured as part‑time.

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments

• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events

• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools

• Track decisions, commitments, and action items, ensuring timely follow-up and closure

• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps

• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained

• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO

• Help maintain continuity across long‑running relationships by tracking touchpoints and commitments

• Ensure opportunities are supported with appropriate structure, visibility, and follow-through

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as Hub Spot, Asana, and Google Workspace

• Ensure CRM data is accurate, current, and actionable

• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency

• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction

• Provide operational support for the CEO’s sales, partnership, and business development activities

• Track outreach, responses, and follow-ups to help maintain momentum across opportunities

• Assist with preparation for sales conversations by organizing context, history, and relevant materials

• Monitor inbound requests and ensure timely responses or appropriate routing

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments

• Connect information across systems and conversations to support effective decision‑making

• Provide structured support on special initiatives that require coordination and follow‑through

• Operate with a high level of ownership, discretion, and reliability

• 7+ years of experience supporting…