Maintenance Documentation Administrator

At Switch, we don’t just design, build and operate data centers—we are enabling the technology of the future. Led by Founder & CEO, Rob Roy, we believe in revolutionary innovation, operational excellence and the principle of karma. Switch is where talented people come together to EVOLVE the digital world.

We believe that innovation isn’t just about technology—it’s about the people, culture, and purpose that make it happen. Every Switch team member contributes to a mission greater than themselves: to create the world’s most advanced digital infrastructure that powers the progress of humanity.

As a Maintenance Documentation Administrator within Reliability Engineering, you will support the control, organization, and accuracy of maintenance-related documentation across mission-critical data center infrastructure. This role exists to ensure maintenance procedures, service records, and compliance documentation are properly formatted, version-controlled, and audit-ready. You will work closely with the Maintenance Documentation Manager, Facilities Operations, and approved vendors to maintain disciplined document control practices that protect uptime and regulatory compliance.

Maintain and organize maintenance documentation within document management and CMMS platforms.

Process document updates, revisions, and approvals according to established change control procedures.

Ensure SOPs, MOPs, EOPs, maintenance procedures, and service records are properly formatted, indexed, and accessible.

Track document revision history, metadata, and approval workflows to maintain traceability.

Verify maintenance records are accurately entered and maintained within the CMMS.

Maintain vendor-submitted documentation including service reports, certifications, and compliance records.

Support audit preparation by compiling documentation packages and validating completeness.

Coordinate with Facilities Operations and Reliability Engineering to align documentation with executed work.

Identify documentation gaps or inconsistencies and escalation appropriately.

Assist with process improvements related to documentation workflows and compliance tracking.

You maintain high accuracy in document control and recordkeeping.

You follow established processes and protect version integrity.

You stay organized while managing multiple documentation requests.

You communicate clearly with technical and operational teams.

You identify inconsistencies and escalation issues before they create risk.

You demonstrate a strong commitment to compliance and operational integrity.

Required:

3+ years of experience in document control, maintenance administration, compliance support, or facilities-related environments.

Experience working with document management systems and CMMS platforms.

Strong organizational skills and attention to detail.

Ability to manage document life cycles, version control, and approval routing.

Proficiency with Microsoft Office and document formatting standards.

Strong written and verbal communication skills.

Preferred:

Working knowledge of maintenance environments including electrical, mechanical, HVAC, UPS, and generator systems.

Experience supporting audits or regulatory inspections.

Ability to interpret technical documentation and service reports.

We encourage you to apply even if you do not meet every preferred qualification.

A Culture of Karma – We are self-motivated by karma, ensuring our actions contribute to a positive, supportive and forward-thinking environment.

Industry Leading Designs – Work with the most advanced data center technology on the planet and be a part of emerging technology development.

Flexibility & Remote Opportunities – Whether in-office, hybrid, or fully remote, we offer the technology and support to keep teams connected and productive.

Career Stability & Growth – In this expanding industry, we invest in our people, providing opportunities & advancement in a stable, growing company.

Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more!

This is more than a job—it’s a mission. If you’re ready to be part of a culture that values innovation, karma, and limitless potential, we want to hear from you.

Apply Now and Let’s Build the Future Together.