Recruiting Coordinator

Fusion HCR – Recruiting Coordinator (Hybrid | Las Vegas, NV)
Why Join Fusion HCR?

Fusion HCR is a relationship-driven IT staffing firm supporting enterprise clients in gaming, hospitality, and technology. This role provides direct exposure to the full staffing lifecycle and offers a clear growth path into Recruiting, Account Management, or Operations.

Fusion HCR is seeking a highly organized, detail-oriented Recruiting Coordinator to support our IT recruiting team.

This role serves as the operational backbone of the recruiting function — managing scheduling, candidate coordination, onboarding documentation, CRM accuracy, and job description preparation across multiple requisitions and client accounts.

The ideal candidate is structured, proactive, tech-comfortable, and confident communicating professionally with candidates, clients, and internal stakeholders.

This is a hybrid position based in Las Vegas, NV, with initial shadowing and training conducted in-office.

• Draft and format job descriptions based on intake discussions

• Organize and summarize intake notes for internal team distribution

• Prepare candidate submittal packages and summary write-ups

• Maintain accurate CRM/ATS data integrity across open requisitions

• Assist recruiters and account executives with pipeline organization

• Review and organize web applicants

• Schedule phone screens, client interviews (virtual & onsite)

• Communicate scheduling confirmations and next steps

• Collect required documentation (resumes, references, certifications)

• Monitor onboarding progress and ensure start-date readiness

• Coordinate client interviews and calendar logistics

• Assist with onboarding documentation tracking (SOWs, POs, background checks)

• Ensure all required paperwork is completed and properly filed

• Maintain organized digital files for client and consultant records

• Manage calendar coordination and appointment setting

• Draft professional email correspondence

• Organize Outlook folders and digital file systems

• Maintain reporting spreadsheets and activity tracking

• Assist with document formatting in Word & Adobe (PDF editing and merging)

• Support expense tracking and reporting as needed

• Answer and route professional phone inquiries

• 2–4+ years of administrative, recruiting coordination, or sales support experience
  (Open to recent BA/BS graduate with strong internship or leadership experience)

• Highly organized with strong attention to detail

• Comfortable managing Outlook calendars and email folders

• Strong Word processing and document formatting skills

• Experience using Adobe Acrobat (PDF editing, merging, organizing files)

• Professional verbal and written communication skills

• Comfortable in a fast-paced, metrics-driven environment

• Ability to handle confidential information with discretion

• Experience with ATS/CRM systems preferred but not required

• Proactive problem-solver

• Strong follow-through

• High sense of urgency

• Structured & process-oriented

• Calm under pressure

• Service-driven mindset

• Team-oriented and collaborative

• Calendar accuracy and scheduling efficiency

• CRM/ATS data integrity

• Submittal turnaround time

• Onboarding documentation accuracy

• Responsiveness to clients and candidates

• Overall impact on recruiting team productivity