Payroll & Administrative Specialist; Multi-State: NV & AZ

Benefits

• 401(k)
• Health insurance
• Paid time off

We are seeking a detail-oriented and dependable Payroll & Administrative Specialist to manage multi-state payroll for Nevada and Arizona employees
, while also providing essential administrative support. This role requires strong knowledge of payroll compliance, organization, confidentiality, and the ability to manage multiple priorities accurately.

• Process weekly and/or bi-weekly payroll for Nevada and Arizona employees (hourly and salaried).
• Ensure accurate calculation of wages, overtime, PTO, bonuses, and deductions across both states.
• Apply correct state-specific wage laws
  , including:
  • Nevada meal/rest periods, overtime, and final pay rules.
  • Arizona minimum wage, overtime, and federal FLSA break standards.
• Review and approve timecards; resolve discrepancies prior to payroll submission.
• Process new hires, terminations, and final paychecks in compliance with NV and AZ laws
  .
• Administer garnishments, child support orders, and wage deductions across jurisdictions.
• Maintain payroll records in compliance with state and federal retention requirements
  .
• Coordinate payroll tax filings and reporting for NV & AZ
  , including year-end W-2 processing.
• Respond to employee payroll inquiries professionally and timely.
• Maintain strict confidentiality of payroll and employee information.

• Provide general administrative and office support to management and operations.
• Assist with onboarding paperwork and employee file maintenance (multi-state compliance).
• Maintain organized digital and physical employee and payroll records.
• Answer and route phone calls and emails professionally.
• Assist with scheduling, calendar coordination, and internal communications.
• Prepare basic payroll, labor, and administrative reports.
• Support invoicing, expense tracking, and data entry as needed.
• Order office and janitorial supplies and track inventory.
• Assist with audits, licensing, and compliance documentation.

• Payroll experience required (
  multi-state payroll experience strongly preferred
  ).
• Working knowledge of Nevada and Arizona wage & hour laws
  .
• Experience with payroll systems such as ADP, Paylocity, Paycom, or Quick Books Payroll
  .
• Proficient in Microsoft Excel and payroll reporting.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information.
• Strong communication and problem-solving skills.

• Authorized to work in the United States.
• Ability to manage payroll compliance across multiple states
  .
• Employment is at-will in accordance with Nevada and Arizona law.
• Background check may be required, consistent with applicable regulations.

This company maintains a Drug-Free Workplace
. Employment may be contingent upon successful completion of a pre-employment drug screening and may include random testing in accordance with company policy and applicable law.

• Office or hybrid environment.
• Standard business hours, with increased workload during payroll cycles.
• Computer-based role requiring prolonged sitting and screen time.

We are an Equal Opportunity Employer and comply with all applicable Nevada, Arizona, and federal employment laws
. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, national origin, or any other protected status.

• Competitive compensation.
• Stable, professional work environment.
• Clear processes and expectations.
• Supportive leadership and team collaboration.
• Opportunity to grow with a multi-state organization.