Sales & Events Coordinator

Job Summary

The Sales & Events Coordinator will support the Private Events team across both Sales and Event Management functions, playing a critical role in ensuring a seamless experience from initial inquiry through event execution. This role is ideal for a highly organized, detail-oriented professional who is eager to learn the full lifecycle of event sales and operations while contributing to a high-performing, fast-paced team environment.

• Provide day-to-day administrative support to the Sales and Event Management teams
• Assist in preparing proposals, contracts, and client-facing materials
• Maintain organized documentation and ensure consistency across all sales and event files
• Generate and distribute weekly and monthly reporting through CRM system

• Assist with the coordination and execution of logistics for client site visits, including scheduling, materials, and on‑site support
• Partner with both Sales and Event Management to ensure a polished, on‑brand client experience
• Assist in the coordination and execution of client gifting and VIP touchpoints

• Support event managers with pre‑event logistics, documentation, and internal communication
• Assist in merging event orders, timelines, and operational documents
• Help track key milestones to ensure successful execution of events

• Maintain and update CRM systems to ensure data accuracy and completeness
• Flag and support resolution of missing or inconsistent information across accounts and opportunities
• Support reporting needs by ensuring data integrity and timely updates

• Assist in coordinating internal communication and ensuring alignment across teams

• Support the team with additional responsibilities as needed to ensure overall departmental success

• 1–3 years of experience in sales support, event coordination, hospitality, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience preferred
• A proactive, solution‑oriented mindset with a willingness to take initiative
• Ability to work evenings and weekends
• Ability to be on‑site and lift materials up to 20 lbs.

• A go‑getter with a positive attitude and strong sense of ownership
• Someone eager to learn and grow within both Sales and Event Management
• A team player who thrives in a collaborative, high‑energy environment
• A professional who values delivering exceptional client experiences

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.