Executive Assistant

We are seeking a high-performing Executive Assistant & Project Coordinator to serve as a true right-hand partner to one of the owners. It’s multi-entity business group, some days are super-fast paced, other days are working on planning items. This is not your typical admin job—this role blends executive support, personal concierge-level assistance, and other duties to complete specific projects.

The right person is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You’ll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity.

This is a high-visibility, high-impact position for someone who wants to grow into an operations role over time.

• Manage calendar, travel (domestic & international), and meeting coordination
• Monitor and manage inboxes, draft responses, and escalation key messages
• Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights)
• Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.)

• Use (or other program) to track tasks, priorities, and team assignments
• Follow up with internal staff and vendors on outstanding tasks and reports
• Organize files, contracts, renewals, and documentation (One Drive, Teams, Docu Sign)
• Ensure timely renewals for licenses, insurance, and registrations across entities

• Serve as point-of-contact for scheduling and follow-up
• Assist in preparing first drafts of contracts, LOIs, and term sheets from templates
• Help oversee task accountability for internal and external team members

• Interface with operations teams to ensure key initiatives stay on track
• Review financials, reports, and KPIs for trends, red flags, or discussion points
• Coordinate across departments to gather information and relay updates to the owner
• Support occasional high-level research or business development activity

• Experience
  : 3+ years supporting C-level executives in high-growth or entrepreneurial environments
• Follow-through
  :
  You don’t drop the ball. Ever.
• Detail-oriented
  :
  Spelling or formatting errors are a deal-breaker in this role
• Education
  :
  Bachelor’s degree preferred, but equivalent experience and skills accepted
• Tech-savvy
  :
  Comfortable learning and using tools like , One Drive, Teams, Quick Books Online, Docu Sign, and AI transcription tools
• Communication
  :
  Exceptionally strong verbal and written communication skills
• Organization
  :
  Can handle a fast-moving task list, competing deadlines, and multiple channels of communication
• Discretion
  :
  Able to handle sensitive information with professionalism and confidentiality
• Problem-solver
  :
  Sees inefficiencies and proactively addresses them
• Growth-oriented
  :
  Willing to learn the business and grow into a broader operations role over time

• Competitive salary + performance-based bonus
• 401(k) plan with matching
• Medical, dental, and vision insurance
• PTO and paid holidays
• Mentorship and leadership development from a serial entrepreneur

• You require step-by-step instructions every day
• You’re uncomfortable wearing many hats
• You get overwhelmed when there’s no clearly defined path
• You’re not tech-forward or curious about new tools and systems