Real Estate Office Manager

Overview

We’re looking for a real estate office manager to streamline day‑to‑day procedures and help develop our administrative staff. The role involves creating new MLS listings, assisting transaction coordinators, updating the office calendar, and maintaining office supplies while adhering to the monthly budget.

• Complete basic bookkeeping tasks, track office expenses, and ensure the monthly budget is adhered to.
• Keep the office well stocked and order supplies as needed, as well as maintain office equipment.
• Update MLS listings online and work with marketing to produce appropriate social media posts, photos, signage, brochures, and other materials.
• Support other realty departments when necessary.
• Manage lower‑level administrative employees and ensure office protocols are followed.
• Work closely with escrow and the selling agent to retrieve any and all documents needed to close files.
• Respond well to stress and keep calm in all situations.
• Verify that all properties have been entered into the closing system.
• Manage all aspects of the real estate transaction process, from processing sales in our database to auditing and maintaining the related transaction file.
• Train real estate agents on our tools and technology.
• Manage lead distribution to team agents.
• Promote events.
• Manage all communications between departments and all offices.
• Set up new technology that promotes efficiency and growth.

• Bachelor’s degree preferred; must have graduated high school, received a GED or equivalent.
• Displays strong communication, problem‑solving, and time‑management skills.
• Basic computer skills, including experience with Microsoft Excel.
• Two or more years of experience in office management, real estate, or a related field strongly preferred.
• Real estate license not required, but knowledge of the real estate industry is a plus.
• Residential real estate experience preferred.
• Excellent customer service and communication skills.
• Extremely well‑organized and able to organize others as well.
• Ability to prioritize and manage shifting responsibilities.
• Proficiency in Word, Excel, PowerPoint, and Internet skills.
• A true professional who supports the entire team in achieving their goals.
• Effective at managing and training others.
• Willingness to learn and grow.

$60,000 – $85,000 per year