Executive Legal Assistant

Senior Client Delivery Specialist (Executive Legal Assistant)

Location: St. Louis, MO (Onsite 4 Days Per Week)

Compensation: $70,000 - $90,000 DOE

The Executive Legal Assistant will provide dedicated support to a senior Partner within a sophisticated Private Wealth practice.

This individual will serve as a trusted operational partner to the attorney, taking ownership of workflow management, client service coordination, legal administrative support, and technology-driven process improvements.

The ideal candidate is highly organized, technologically savvy, detail-oriented, and capable of managing sensitive matters with professionalism and discretion.

This role supports one Partner and requires a polished professional who can confidently interact with clients, advisors, and internal stakeholders while maintaining the highest level of service and confidentiality.

Trust & Estate, Estate Planning, Fiduciary Administration, or Private Wealth experience is highly preferred.

• Serve as the primary operational support professional for a senior Partner within the Private Wealth practice.
• Manage and coordinate all workflow, deadlines, priorities, and administrative functions.
• Anticipate attorney needs and proactively address issues before they arise.
• Track ongoing projects, monitor milestones, manage deliverables, and ensure timely completion of assignments.
• Coordinate with internal teams and delegate work as appropriate to ensure efficiency, coverage, quality control, and seamless execution.
• Provide regular updates on project status and workflow priorities.
• Exercise independent judgment and problem-solving skills with minimal supervision.
• Handle special projects and other duties that support the success and efficiency of the practice.

• Serve as a professional point of contact for clients, advisors, and other stakeholders.
• Coordinate client communications and maintain exceptional client service standards.
• Manage highly confidential personal, financial, and legal information with discretion.
• Build trusted relationships with clients and internal teams.
• Support client-facing interactions in a polished, professional, and service-oriented manner.

• Coordinate new client intake processes and engagement documentation.
• Prepare and process new matter forms.
• Request, monitor, and facilitate conflict checks.
• Open and maintain client matters and files.
• Ensure all intake and matter management processes are completed accurately and efficiently.

• Prepare, revise, edit, format, and proofread legal documents, correspondence, presentations, and reports.
• Manage document organization, version control, filing, and secure document storage.
• Coordinate document execution, filing, distribution, and record maintenance.
• Maintain exceptional accuracy while managing multiple priorities and competing deadlines.
• Ensure all work products reflect a high degree of attention to detail.

• Proactively manage attorney inboxes and communications.
• Prioritize and flag urgent matters requiring immediate attention.
• Draft and respond to communications on behalf of the attorney as appropriate.
• Organize and maintain correspondence for efficient retrieval.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Prepare itineraries and coordinate logistics for business travel and client meetings.
• Maintain attorney contacts and related administrative requirements.

• Coordinate billing processes and client invoicing activities.
• Prepare billing correspondence and client financial updates.
• Assist with tracking and monitoring matter budgets.
• Support alternative fee arrangement tracking and reporting.
• Assist with collections, follow-up and financial administration as needed.
• Partner with accounting and finance teams to ensure timely and accurate financial processes.

• Support client development and relationship-building initiatives.
• Coordinate client events, meetings, and networking activities.
• Assist with the preparation of pitch…